Job at the United Nations World Food Programme

The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide. The mission of WFP is to end global hunger.  Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.

We are recruiting to fill the following positions below:

ADMINISTRATION OFFICER

Requisition #: 4132
Location: Damaturu
Level: NOA

JOB PURPOSE
To support the delivery of quality, customer-focused, value for money administrative services that enable staff in country/location operations to deliver food assistance to beneficiaries, in line with WFP’s strategy.

Key Accountabilities  (Not all-inclusive)
Contribute to a WFP country plan, including administrative processes, aligned with country and wider WFP strategies and policies to facilitate efficient and effective administration services.
Support the development of annual plans and implementation of policies, systems and procedures to support WFP strategic objectives.
Collate data and prepare data analysis to provide management and clients with the accurate information and reports for efficient planning and decision-making.
Support management of existing resources in the area of responsibility (e.g. WFP managed facilities, assets and travel management, etc.) and assist in identification of new requirements aiming at efficiency, cost-effectiveness and timeliness of operations and services.
Facilitate the compliance of the services provided (e.g. WFP managed facilities, assets and travel management, etc.) with the corporate Occupational Safety and Health Policy.
Support a culture of environmental sustainability throughout WFP by role modelling actions that drive sustainability in all administrative activities.
Guide and supervise junior staff, acting as a point of referral and supporting them with analysis and queries.
Maintain the partnership with WFP stakeholders, other UN agencies and local government offices.
Follow standard emergency preparedness practices to ensure WFP is able to quickly respond and deploy food and needed resources to affected areas at the onset of the crisis.
Other as required.

STANDARD MINIMUM QUALIFICATIONS
Education:
University degree in Business/Public Administration, Engineering, or other relevant fields relating to office management and administration.

Experience:
At least two years of postgraduate professional experience in administration, and in providing coaching or training to new staff members within area of expertise; demonstrated a high level of proficiency in WFP administrative operating standards in day to day work.

Language:
Fluency (level C) in English language. Knowledge of Hausa and Kanuri local languages is desirable.

Terms and Condition
Selected candidate will be employed on a fixed-term contract with a probationary period of one year.

HUMAN RESOURCES OFFICER

Requisition #: 4041
Level: NOB

JOB PURPOSE
To deliver a professional, client-focused HR services, partnering with managers to implement HR solutions in line with WFP corporate priorities.

Key Accountabilities  (Not all-inclusive)
Contribute towards the development of country specific plans and processes, and deliver HR operational activities or projects, following standard processes and ensuring alignment with wider WFP policies.
Provide advice to managers and employees, understanding their needs and ensuring policies,procedures, processes, systems and tools are available and correctly applied to support them.
Provide effective management of the employment relationship between WFP and its staff, by administering conditions of service, contracts and appropriate entitlements, and resolving employee relations issues.
Contribute to staff capability building, working with managers to understand individual skills and business requirements, and organizing/delivering development solutions which equip people with the skills and knowledge required to meet current and future challenges.
Deliver onboarding activities which ensure new employees have a positive experience of WFP, and are successfully integrated into their new role and the organisation.
Contribute to building and managing talent within WFP, working with managers to understand their needs and delivering solutions to recruit, retain, manage and develop a high calibre workforce to deliver business objectives.
Support organizational design activities that enable senior management to define and organize structures and jobs, and allocate people to the right places in order to improve efficiency.
Other as required.

Other Specific Job Requirments:
Guide and supervise junior staff, acting as a point of referral and supporting them with analysis and queries.
Collate and analyse data for the preparation of accurate and timely reporting, supporting a WFP wide view of HR activities that enables informed decision-making and consistent information for stakeholders.
Contribute to continuous improvement by implementing new/updated HR policies, procedures and systems and recommending improvements to ways of working.

STANDARD MINIMUM QUALIFICATIONS
Education:
Advanced university degree in Human Resource Management, Public or Business Administration, Industrial Psychology or other relevant field, or First University degree with additional years of related work experience or trainings/courses.

Experience:
Three or more years of postgraduate professional experience in Human Resources with an interest in international humanitarian development.

Language:
Fluency (level C) in English language. Knowledge of Hausa and Kanuri local languages is desirable.

Terms and Condition
Selected candidate will be employed on a fixed-term contract with a probationary period of one year.

BUDGET & PROGRAMMING ASSOCIATE

Requisition #: 4261
Location: Maiduguri
Level: G6

JOB PURPOSE
To provide a range of spe...ed support for efficient planning, monitoring and analysis of project financial performance to enhance optimal use of financial resources.

Key Accountabilities  (Not all-inclusive)
Review budget plans, monitor and analyse project financial performance and make recommendations in compliance with WFP financial policies and procedures and best practices, to support financial analysis and optimisation of resources.
Provide comprehensive analysis on fund and grant balances identifying surpluses and deficits, and suggest corrective measures, to support maximum fund utilization and decision-making process.
Support pipeline management ensuring efficient monitoring, to prevent and address pipeline breaks and maximise operational effectiveness.
Contribute to the improvement of internal processes, enhancement of corporate systems and design of tools, to facilitate the overall planning, expenditure forecasting, and budget management and monitoring of resource utilisation.
Enter project budget plans and revisions in the corporate systems, to ensure data is timely and accurately captured enabling easy access to information and supporting planning and decision-making.
Review, compile and analyse data, maintain accurate records and files and prepare periodic and ad hoc reports, to support accuracy and efficiency of information presented to internal and external stakeholders.
Maintain communication with a number of stakeholders regarding project funds management matters and related processes, to clarify any discrepancies and optimise use of funds.
Provide guidance to other support staff and contribute to their learning and development in budget planning, fund management and operational planning, to facilitate continued development and consistency in services delivered.
Follow standard emergency preparedness practices, to ensure WFP is able to quickly respond and deploy needed resources to affected areas at the onset of the crisis

STANDARD MINIMUM QUALIFICATIONS
Education:
Completion of secondary school education. A post-secondary certificate in the related functional area.

Experience:
A minimum of 5 years relevant support experience is required in:
Supporting the preparation and management of budgets.
Assisting with the monitoring of budgets/resource plans/pipelines/supply chains.
Assisting with budget/allotment related issues within the WFP budget system.
Knowledge of UN rules and regulations is an added advantage.

Language:
Fluency (level C) in English language. Knowledge of Hausa and Kanuri local languages is desirable.

Terms and Condition
Selected candidate will be employed on a fixed-term contract with a probationary period of one year.

FINANCE ASSISTANT

Requisition #: 4191
Location: Maiduguri,Damaturu
Level: G5

JOB PURPOSE
To support effective delivery of finance, budget and administration support services in order to facilitate transparent and efficient utilization of f financial resources.

Key Accountabilities  (Not all-inclusive)
Assist in providing the procedural and technical support to staff within the areas of finance and budget, to ensure compliance with WFP financial policies, rules and regulations.
Monitor monthly expenditure forecasts and provide expenditure reports in order to facilitate informed decision-making.
Monitor the sub-imprest bank and petty cash accounts regularly, to ensure that adequate funds are available and appropriately disbursed.
Verify vendor claims, advances and other receivables and observe appropriate procurement procedures, to ensure that suppliers are paid in a timely manner and in conformance with WFP finance rules and regulations.
Assist in compiling information from various sources in order to prepare reports relating to budgets, accounting, finance and statistics.
Retrieve, format and validate information obtained from various financial information systems and bring any discrepancy or inaccuracy to the attention of the supervisor and follow up corrective actions.
Perform administrative duties related to the monitoring and recording of fixed assets, spend on fuel and spare parts for vehicles and generators, to ensure that the databases are accurately updated.
Maintain the web-based register for all invoices and payment transfers and record paperwork, to ensure that all documents are maintained and filed in compliance with WFP standards and guidelines.
Monitor and record all expenses in line with the approved budget in order to ensure that correct expenditure costs are charged and payments to external suppliers, cash grants and other supplier invoices are processed in a timely manner.
Provide guidance and on-the-job training to other support staff, to ensure services are delivered consistently and to the required standards.

STANDARD MINIMUM QUALIFICATIONS
Education:
Completion of secondary school education. A post-secondary certificate in the related functional area.

Experience:
At least five years of experience in collecting and monitoring financial data on projects and programmes, assessing financial health and status, and reporting findings to senior leaders.

Language:
Fluency (level C) in English language. Knowledge of Hausa and Kanuri local languages is desirable.

Terms and Condition
Selected candidate will be employed on a fixed-term contract with a probationary period of one year.

SECURITY ASSOCIATE

Requisition #: 4135
Location: Damaturu
Level: G6

JOB PURPOSE
To perform tasks related to the implementation and assessment of security measures and maintenance of equipment with a view towards providing updates and recommendations to facilitate informed decision-making and secure WFP staff, facilities and operations.

Key Accountabilities  (Not all-inclusive)
Review security threats and risks in detail and compile accurate reports on trends and situations that could adversely impact WFP operations, in order to ensure information is accurately collated and sent to senior security staff to support reporting and decision making.
Review security related information (e.g. security incidents and events, security support to daily activities, etc.) and use corporate or local information management tools to produce a range of analyses and in-depth reports, to ensure that information is readily available for relevant stakeholders.
Liaise and co-ordinate with local administration, security and law enforcement authorities, communities, UN/NGO security staff and other actors, to facilitate access for safe programme delivery and to mitigate potential risks against staff and other resources.
Plan and co-ordinate staff activities during field missions and perform security assessments within the area of responsibility to support safe and effective programme delivery.
Analyse security assessment reports following field missions and present detailed recommendations for risk mitigation to support security situation analysis and facilitate decision-making.
Assist in advising the Country Director on security risk management matters and safety issues in compliance with the United Nations Security Management System (UNSMS).
Support the implementation of risk management mitigation measures, including Minimum Operational Security Standards (MOSS) to ensure compliance.
Support the maintenance and management of security equipment and make recommendations to strengthen technology capacity in line with business requirements.
Monitor and ensure that all access control procedures are effective and stringently followed by all staff and visitors, in order to maintain a safe and secure environment.
Maintain and develop recommendations for improving emergency and contingency planning documentation including physical preparations and procedures, to support preparedness for a crisis.
Deliver security training to staff and review security training needs in order to develop measures to meet business requirements.
Supervise and provide on-the-job training to other staff supporting their development and high performance.

STANDARD MINIMUM QUALIFICATIONS
Education:
Completion of secondary school education. A post-secondary certificate in the related functional area.

Experience:
At least six years of experience in provided technical guidance and training to staff members within area of expertise; in supporting research and collation of data which feeds into reports that inform security operations activities; sound knowledge of security operations and technical processes.

Language:
Fluency (level C) in English language. Knowledge of Hausa and Kanuri local languages is desirable.

Terms and Condition
Selected candidate will be employed on a fixed-term contract with a probationary period of one year.

VULNERABILITY AND MAPPING OFFICER

Requisition #: 4201
Location: Abuja,Maiduguri
Level: NOB

JOB PURPOSE
To contribute to the VAM evidence base that supports food security and nutrition policies and programmes (e.g. needs assessment and situation analyses, programme design, targeting, cost effectiveness, and operational efficiency).

Key Accountabilities  (Not all-inclusive)
Contribute to the development of VAM projects and activities, plans and processes, ensuring alignment with wider WFP policies and guidance.
Support the development of systems and tools for the monitoring and assessment of food assistance needs in line with innovative methodologies and best practice.
Support the development of food security and vulnerability analysis and the preparation of timely reports on food assessment needs in line with wider VAM policies, processes and guidance to enable effective decision-making on the development of country strategy, policies and programmes.
Provide assistance on the coordination of data gathering and monitoring systems ensuring that rigorous quality standards are maintained.
Liaise with implementing partners (internal and external) to monitor ongoing projects, ensuring effective collaboration, timeliness and efficiency and highlight potential risks to project delivery.
Support the capacity building of WFP staff, partners and national government to conduct vulnerability analysis to effectively inform preparedness and response activities.
Provide support to relevant partners that are focusing on food security and nutrition issues to enable sharing of experience, lessons learned and best practice.
Guide and supervise more junior staff, acting as a point of referral and supporting them with analysis and queries.
Act in an assigned emergency response capacity as required to meet emergency food assistance needs.
Other as required.

STANDARD MINIMUM QUALIFICATIONS
Education:
Advanced University degree in Economics, Food Security, Statistics, Data Science, Public Health/Nutrition, Geography or other related field, or First University degree with additional years of related work experience and/or relevant training/courses.

Experience:
A minimum of 3 years relevant professional experience is required in the following:
Use of several statistical tools and methods for food security analysis.
Food security analysis and mapping by participating in multiple assessments in countries, including the design, data collection and analysis.
Demonstrated technical knowledge and understanding of WFP vulnerability mapping systems and emergency assessment standards is desirable for entry into the role.

Language:
Fluency (level C) in English language. Knowledge of Hausa and Kanuri local languages is desirable.

Terms and Condition
Selected candidate will be employed on a fixed-term contract with a probationary period of one year.

SUPPLY CHAIN OFFICER

Requisition #: 4128
Location: Damaturu
Level: NOB

JOB PURPOSE
To contribute to daily planning and coordination of WFP end-to-end supply chain operations including monitoring of services provided by contracted external organizations to ensure cost-effective operations and that set objectives are achieved in full.

Key Accountabilities  (Not all-inclusive)
Contribute towards the development of supply chain end-to-end plans and processes ensuring  compliance with wider WFP policies and standards.
Support or manage supply chain projects and operational activities following standard processes and contributing, directly or indirectly, to the effective procurement and delivery of food assistance to beneficiaries.
Collect and analyse data through research and networking with colleagues to recommend actions to senior staff to improve performance of local supply chain end-to-end operations.
Conduct regular financial analysis and budget reviews, drawing out insights and recommending actions to senior staff to optimise use of available funds.
Contribute to supply chain by providing technical support and guidance to other units/services, particularly for emergency response.
Work in close collaboration with internal counterparts and external partners including suppliers, superintendents, companies, etc to align procurement activities with wider programmes and ensure a coherent approach to meeting food assistance needs.
Other as required.

Other Specific Job Requirements
Guide and supervise more junior staff, acting as a point of referral and supporting them with more complex analysis and queries.
Support the capacity building of WFP staff and partners for efficient and effective delivery of food assistance to beneficiaries (e.g. through the design and review of training materials).
Identify and build productive relationships with supply chain colleagues and staff within the area of assignment to support an integrated approach to food assistance.
Follow emergency logistics preparedness practices, participate in preparation of CO Logistics Capacity Assessment (LCA), to ensure WFP are able to quickly respond and deploy food and needed resources to affected areas at the onset of the crisis.
Participate in the on-going review of internal processes and procedures and identify ways to increase the day-to-day efficiencies.
Act in an assigned emergency response capacity as required to meet emergency food assistance needs.

STANDARD MINIMUM QUALIFICATIONS
Education:
Advanced University degree in Transport Economics, Supply Chain, Logistics, Commerce, Business Management or other related field, or First University degree with additional years of related work experience and/or training/courses.

Experience:
A minimum of 3 years relevant professional experience is required in the following: commercial or humanitarian transportation sectors; monitoring and reporting on transport and freight market conditions and trends; dealing with shipments and clearing imports/exports with customs officials; coordinating procurement and transportation processes with other units/ teams; experience with procurement activities (purchasing, vendor research, etc.); warehouse and commodity management; conducting cost analyses;

Language:
Fluency (level C) in English language. Knowledge of Hausa and Kanuri local languages is desirable.

Terms and Condition
Selected candidate will be employed on a fixed-term contract with a probationary period of one year.

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DUE DATE: 2 December, 2016