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Jobs at Mines Advisory Group (MAG International)

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The name Mines Advisory Group was established in the early days of the organisation, when it was decided that MAG’s initial role would be to draw the attention of the international community towards issues relating to mines and UXO.

Between 1990 and 1991, the McGrath brothers carried out two assessment missions to Afghanistan and Cambodia, hoping that their findings would mobilise governments and international agencies into more purposeful action.

ADMIN MANAGER

OVERVIEW OF ROLE:

The Admin manager will be responsible for providing general management support to the MAG Maiduguri team. This will include logistics, finance, procurement, HR and general administration support

RESPONSIBILITIES:
Logistics
Support the Base Manager with procurement by completing administrative duties as directed including identifying suppliers, collecting goods dispatching goods and organising transportation where required
Obtain quotes from local suppliers in an efficient and timely manner, adhering to MAG procurement policies
Ensure that logistics procedures are followed at all times including programme and HQ guidelines, including collecting quotations, preparing Purchase Request Forms and Local Purchase Orders.
Maintain logistics records and file paperwork including purchase orders, waybills, receipts etc
Purchase and control the storage and issues of office supplies
Organise equipment as and when required

Finance
Review payment requests and submit for authorisation
Prepare cash payments and routine payments upon instruction
File financial paperwork including timesheets, purchase orders, etc
Maintain cash balance in the safe including daily cash count and ensuring sufficient cash is available
Prepare bank reconciliation for all MAG accounts
Monitor any advances given
Collate and conduct all data processing, including data entry, preparing MAG’s payroll, producing payslips, reports etc.
Ensure MAG complies with all statutory payments requirements and deductions
Issue staff salary payments

Human Resources
Complete data entry for payroll on a monthly basis
Ensure all paperwork is filed on personnel files and all HR records and systems are kept up to date
Support recruitment administration such as posting advertisements, logging applications, coordinating interview arrangements and assisting with the new starter processes
Draft any employee correspondence required such as new starter documentation, contractual changes etc
Accurately collate any other information as required to assist with payroll preparation

GENERAL ADMINISTRATION
Providing general administrative support to the Base Manager as required including preparing written documentation as requested, arranging minutes, filing etc.

ESSENTIAL REQUIREMENTS:
Previous experience in an administration role, ideally in a support services role for another NGO
Previous experience of procurement including identifying suppliers, conducting market surveys etc
Previous experience completing logistics paperwork and record keeping
Excellent administrative skills including ability to use MS Word and Excel
Fluency in English, Hausa and Kanuri.

COMMUNITY LIAISON OFFICER

OVERVIEW OF ROLE:

Gather data, deliver risk education activities and provide support to MAG’s wider operations using community liaison and participatory approaches to assist MAG achieve its aim of mitigating the negative effects of armed violence and conflict

RESPONSIBILITIES:
Liaise with communities, traditional leaders, local authorities, NGOs, INGOs, and other relevant stakeholders to gather information that will support MAG’s operational planning using interviews, meetings, community mapping and other participatory approaches
Carry out non-technical surveys to identify suspected or confirmed hazardous areas and produce related reports and sketch maps
Gather information relating to accidents and victims of landmines, ERW or SALW and produce related reports
Deliver risk education to targeted groups ensuring that all participants have a good understanding of risks and mitigation strategies
Liaise with communities to support MAG’s clearance operations at all stages of the clearance process
Liaise with MAG’s clearance teams to ensure all relevant information is shared prior to clearance operations
Gather data relating to the impact of MAG’s work through relevant reports and case studies
Deliver training and support to community focal points, leaders and/or teachers where relevant and provide follow up monitoring and support
Contribute to the process of developing CL methodologies, materials, policies and procedures
Work with other CL staff to design and field test CL resources as required
Ensure that all reports are completed to a high standard and that all data is accurate and well-presented
Contribute to the day-to-day planning of CL activities and deployments to the field
Take due care and responsibility for all equipment issued by MAG
Represent MAG in relevant meetings as and when required
Adhere to all MAG policies and procedures both Technical and Administrative, including safety and security
Any other reasonable duties as requested by the Community Liaison Manager or CL Team Leader.

ESSENTIAL REQUIREMENTS:

Previous experience of using participatory techniques to gather information in at-risk communities
Previous experience of carrying out community-based education activities or similar
Good knowledge and understanding of local communities, their norms and culture
Ability to record information accurately and clearly
A flexible and adaptable approach to work
Ability and willingness to travel
Excellent interpersonal skills with the ability to build effective relationships with a range of people
Excellent presentation skills with the ability to engage with an audience

DATA OFFICER

OVERVIEW OF ROLE:

Responsible for overseeing the collection of programme data and entry into the MAG database, in order to provide operational information to stakeholders on mine action related issues.

RESPONSIBILITIES:
Be the focal point for MAG Nigerias operational information
Responsible for the maintenance of the operations database through overseeing data inputting, reports and maps
Ensure that any errors in data entry are minimised and missing data is pursued
Ensure the coherent and accurate management of electronic and hard copy filing using MAG Nigerias server and filing systems
Prepare completion reports
Enter data from CL teams ad prepare CL pre-survey report
Provide performance statistics on operations for senior managers
Provide ad hoc data analysis and reports as directed by senior managers
Provide training on information management and GIS to community liaison staff
Responsible for the management and oversight of the archiving all MAG operational records/documentation

ESSENTIAL REQUIREMENTS:
Excellent understanding of information gathering and analysis issues
Proven ability to problem solve in the area of data provision and analysis
Knowledge of CL principles and how information is gathered and used
Ability to write reports
Excellent computer skills
Hausa, Kanuri and English language skills
Good knowledge of GIS and IT and mapping programmes

FINANCE MANAGER

OVERVIEW OF ROLE:

THE FINANCE MANAGER IS RESPONSIBLE FOR PROVIDING STRATEGIC AND OPERATIONAL FINANCIAL LEADERSHIP TO THE PROGRAMME, TO ENSURE the effective financial management of all funds.

RESPONSIBILITIES:
Assist in the formulation, implementation and monitoring of annual business/project plans and budgets including the provision of rolling forecasts.
Oversee all Financial Accounting matters, including maintenance of the general ledger, balance sheet, receipts, payments and payroll requirements
Manage the short term cash flow requirements of the programme, liaising with MAG HQ to facilitate cash transfers.  Monitor and report on the effects of exchange rate fluctuations between local and contract currencies
Ensure that appropriate financial oversight and scrutiny is given to the development of new business proposals, taking into consideration statutory, client and HQ requirements.
Provide high quality, objective scrutiny on MAG’s financial performance against contract and sub contract objectives, including the provision of periodical monitoring reports.
Oversee the financial management of partner contracts, ensuring the partner complies with the obligations of the ‘Head Contract’.
Oversee the production of the Country Monthly Management Information pack (including but not limited to Project Status Reports (BVA) and forecasts, Reconciliation reports including Balance Sheet, Petty Cash), together with appropriate financial/contract variance and risk reporting.
Ensure that the programme delivers and accounts for all activities in accordance with National, Regional and Local taxation requirements (e.g. Income Tax, Social Security, VAT, Corporation Tax etc.).
Assist the Country Representative in ensuring that the Country is compliant with all statutory legislation, particularly with regard to company registration.
Ensure a high level of financial control is in place across all activities (in all locations), including the development and maintenance of financial policies and procedures (tailored to the local context) to ensure compliance with Statutory, Client and MAG HQ requirements.
Ensure transparent accounting and cost allocation systems are developed and implemented in accordance with contract and HQ requirements.
Facilitate and provide support to all donor and internal audits in co-ordination with the Country Representative & HQ.
Provide training to finance and non-finance staff in financial activities/areas which benefit programme delivery.

Management
As part of the Senior Management Team in Country to ensure business/project plan objectives are met in accordance with agreed timescales.
Providing advice and guidance to the SMT on a range of operational and strategic Financial Management and Accounting issues and ensure that due considerations are integrated into business planning.
Provide line management, guidance and support to the Finance team staff ensuring that all deadlines are met.

ESSENTIAL REQUIREMENTS:
ESSENTIAL EXPERIENCE
At least 7 years’ professional work experience in finance, ideally in an international aid/development agency
Experience of financial reporting to a range of external donors
Experience of reporting and monitoring to tight deadlines

ESSENTIAL SKILLS AND KNOWLEDGE
Effective financial management skills
Knowledge of finance systems and procedures
Proven ability to lead, manage, motivate and develop a team
Project management skills
Knowledge and understanding of a range of institutional donor requirements
Excellent organisational skills with the ability to coordinate activities
Good literacy, numeracy and IT skills including Excel

ESSENTIAL APTITUDE
Ability to demonstrate initiative, be proactive and offer a solution-oriented approach
Determined and committed to high quality standards
Ability to establish effective working relationships at all levels internally and externally
Excellent communication and interpersonal skills
Ability to prioritise work, meet deadlines and work calmly under pressure
Self-motivated, flexible and enthusiastic approach to work
Interest in and commitment to MAG’s humanitarian mandate

QUALIFICATIONS
Internationally recognised professional accounting qualification, e.g. ACA, CIMA, ACCA or equivalent

TO APPLY
Please send your application in English with your CV and cover letter in the same document. Please ensure the title of the position you are applying for is in the name of the title of the email and on the title of the application document. Please note that applications which do not adhere to these instructions will not be reviewed. Please send your application to magnigeriarecruitment@gmail.com

DUE DATE: 11 March, 2017

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