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Job Openings at Solidarités International

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Solidarités International is a French humanitarian organisation present in NIGERIA since mid-2016. The mission currently consists of emergency programs (Water, Hygiene and Sanitation, Shelter and expected Food Security and Livelihoods) in Borno State, currently in Maiduguri, Monguno, Dikwa and Ngala.

This position will be based in Maiduguri with regular field visit in the different locations where projects are implemented or could be implemented.

FIELD COORDINATION ASSISTANT

RESPONSIBILITIES AND TASKS :

SECURITY
Collect information within the Field Coordinator’s domain of responsibility by attending security briefings with – or in place of - the Field Coordinator
Carry out security checks for the clearance of team departures out into the field
Analyze information and inform the Field Coordinator

Make the weekly security pack and send it to the Field Coordinator
Establish informal ties and a network of contacts enabling the collection and verification of diverse information
Maintain an updated list of security contacts in the zone
Coordinate the weekly security briefing
Run the contextual and security briefing for new expatriates, in conjunction with the Field Coordinator

Representation
Under delegation of the Field Coordinator, represent Solidarités International during humanitarian and security coordination meetings
Establish or reinforce relations with authorities under the delegation of the Field Coordinator;
Meet with representatives from various authorities as often as needed to obtain documents or resolve related issues.
Ensure that Solidarités International’s message is conveyed during meetings in accordance with its mandate and programs
Regularly visit Solidarités International’s intervention sites

Humanitarian monitoring
Communicate between the local and/or international NGOs in accordance with the partitioning of contacts decided with the Field Coordinator
Under delegation of the Field Coordinator, attend meetings under his/her direct responsibility
Participate in the drafting of Solidarités International’s intervention strategy in the zone (especially via annual programming) and suggest program orientations in liaison with the Field Coordinator and the base other departments. To this end, the Field Coordinator Assistant is responsible, under the supervision of the Field Coordinator, for humanitarian monitoring in his/her intervention zone so as to anticipate as early as possible the pertinent needs to be addressed within Solidarités International’s mandate.
Monitor the activities in the programs implemented in his/her intervention zone by comparing the evaluation, intervention and monitoring reports

Coordination
Draft minutes for the Field Coordinator for each meeting he/she attends
Draft the weekly situation report for the context/security section
Compile the weekly situation report and send it each Monday afternoon to the Field Coordinator
In the absence of the Field Coordinator, coordinate the weekly base meeting
Draft the minutes for base meetings
Present the security context at the beginning of all weekly base meetings

III. PROFILE REQUIRED :
Languages : English, Hausa. Knowledge of other languages will be apprecicated (Kanuri, Fulfulde, etc.).
IT skills : Good knowledge of MS Office. Knowledge in GIS is an asset.
Professional experience: At least 2 years experiences in the relevant field.
Personal qualities : Ability to train other staff regarding relevant work responsibilities, Ability to work in a team environment and coordinate assignments to achieve common goals.

SHELTER AGENT

RESPONSIBILITIES AND TASK

Under the supervision of the Shelter Program Manager Assistant, the shelter agent will lead and supervise shelter work projects, respecting deadlines and technical requirements.

LIST OF PRINCIPAL ACTIVITIES
Set-up and operational monitoring
Under the supervision of the shelter program manager assistant, take part in logistical and administrative organization and the planning and preparation of job sites
Ensure the construction and/or the maintenance of construction work using Solidarités International tools (in particular):
Take part in the identification of sites where work is to be carried out
Recruit and train the workforce and daily workers
Allocate the on-site workforce according to instructions given by the team leader
Carry out work according to technical guidelines and estimates
Respect deadlines established with his/her supervisor or project manager
Supervise operational teams, contractors and communities, and ensure the best use of available resources
Organize, plan and supervise community participation
Anticipate any problems associated with the management of his/her activity and propose solutions to avoid them
Manage the supply of worksite materials by collaborating with the logistics department
Report to the project manager and/or program manager assistant on the state of decentralized stock (‘field’ stock) on his/her sites.
Take part to the evaluation of the technical competence of contractors
Respect Solidarités administrative procedures before, during and after each work project
Establish safety and security measures for each activity and ensure that these rules are respected by the workforce under his/ her supervision and by the population

Reporting/communication /representation
Keep his/her monitoring tools and files archived in the Solidarités office, accessible to his/her team leader and/or project manager
Take part in the drafting of project progress reports under the supervision of his/her team leader
Take part in seminars and workshops related to the carrying-out of activities and to project objectives
Report to his supervisor regarding the development of activities and specific tasks that he/she has been assigned, any problems encountered and the quality of relations with the beneficiaries
Report back all information or problems linked to his/her activity, Solidarités programs or safety issues
Listen to the local population and authorities in order to identify any needs, complaints, or major events which could affect the activities of Solidarités
Analyze the humanitarian situation by taking into account protection issues/Do No Harm to the population
Collaborate with local authorities and administration
Take part in restitution meetings and clusters on request

ORGANIZATIONAL CHART POSITION (reporting and functional relationships)
Line manager: Shelter Program Manager Assistant

III. PROFILE REQUIRED :

University degree in Construction or Civil engineering diploma.
Minimum 2 years of working experience in planning, implementing construction activities
Excellent ability to lead a team, work in a team and to mediate
Ability to work under pressure and emergency
Fully computer literate
Good knowledge on drawing is a plus.

SHELTER PROGRAM MANAGER ASSISTANT

RESPONSIBILITIES AND TASK

The Shelter Program Manager Assistant is in charge of supporting the MultiSectorial program manager towards the good implementation, achievement and reporting of the objectives defined in the proposals related to shelter activities;
He / She manages, in cooperation with the MultiSectorial program manager, a team of shelter agents who will implement the activities in 3 areas of Borno State (Maiduguri, Monguno, Dikwa).

LIST OF PRINCIPAL ACTIVITIES
Project relevance, quality and design
Contribute to establishing operational assessment and evaluations activities;
Contribute to define SOLIDARITES INTERNATIONAL’s local strategy and contribute to the annual programming by proposing new activities, especially activities targeting vulnerable people and IDPs in Borno State;
Responsible to propose and guarantee quality approach mechanism are in place for the shelter activities to ensure transparency accountability of SI activities;
Support the writing of technical annexes and chapters for the proposals and reports;
Support the implementation of the shelter activities in compliance with the annual operational strategy and SOLIDARITES INTERNATIONAL’s technical requirements;
Participate in evaluating the relevance of the activities carried out, as well as the effectiveness of the interventions and their appropriateness with respect to contextual development and the population’s needs;
Propose to the multisector program manager adjustments to the shelter activities, if necessary;
Participate in building the teams abilities with respect to techniques or new methodologies;

Implementation and operational monitoring
Support the Project Team in planning their operational activities;
Meet the deadlines and adhere to predefined quality specifications;
Support the Multisector Program Manager in ensuring the project management, monitoring and evaluation tools are in each operational department;
Propose quality criteria and monitoring indicators for programs;
Anticipate any issues linked with carrying out the activities and help to resolve any problems related to the activities;
Suggest any adjustments to be made to the activity depending on contextual and indicator developments;

Institutional Knowledge Building - IKB
Use the IKB tools proposed by SOLIDARITES INTERNATIONAL ;
Participate in the centralization, validation, and distribution of procedures, guidelines and tools linked to the multisector activities;
Build up on SOLIDARITES INTERNATIONAL (and stakeholders) intervention methods and techniques;
To ensure that project files are complete, regularly updated, and saved on the mission external hard drive;
Define the prerequisites for opened SHELTER positions together with the Multisector Program Manager;
Greet and brief the new staff working on the program;
In collaboration with the Multisector Program Manager, set up technical trainings depending on the operational needs and identified training requirements;
Lead working groups and thematic meetings with the support of Program Manager;
Evaluate and assess the performance of colleagues under his / her  direct supervision on a regular basis;
Ensure adherence to SI security regulations and reinforce them with his /her team.

Reporting/ Communication / representation
Pass upward to the MultiSectorial Program Manager / Coordination team any information on the security situation or on any event that could impact SOLIDARITES INTERNATIONAL activities and safety of the teams;
Support the drafting of activities reports and amendments (including any annexes relating to specific activities) for the financial donors, local authorities and for internal purposes (weekly and monthly reports) by compiling all the operational data before sending them to the Multisector Program Manager;
Ensure that all reports required by the MultiSectorial Program Manager are delivered on time and in the correct format;
In his / her assignment area, might be appointed to represent SOLIDARITES INTERNATIONAL at meeting or forums concerning the activities;
In collaboration with the MultiSectorial Program Manager, and administrative department, support the preparation of administrative documents (MoU, handover, etc.) to be jointly signed with government authorities, communities or partner’s;

ORGANIZATIONAL CHART POSITION (reporting and functional relationships)
Line manager: Multisectorial Program Manager
Line report(s) on base: Shelter Agents
Functional manager: Shelter Technical Adviser

III. PROFILE REQUIRED :
Training: BSc in project management, construction, civil engineering or any related field.
Languages: English
Project related skills : good knowledge of the project cycle, project implementation, project follow-up
IT skills: Good knowledge of Office software : Excel, Word, Outlook
Professional experience: 2 year of experience in similar position (NGO/Private or Public sector)
Personal qualities: reliable, honest, very good organization, resistance to stress, good interpersonal skills (communication), team player

PROGRAM MANAGER ASSISTANT

RESPONSIBILITIES AND TASKS

The Program Manager Assistant is in charge of supporting the MultiSectorial program manager and the Activity Manager towards the good implementation, achievement and reporting of the objectives defined in the proposals;
He / She guarantees the proper coordination mechanisms are in place inside the operational teams (water supply, water quality, sanitation, public health, hygiene promotion), in Borno state, and in cooperation with the multisector program manager.

LIST OF PRINCIPAL ACTIVITIES
Project relevance, quality and design
Contribute to establishing operational assessment and evaluations activities;
Contribute to define SOLIDARITES INTERNATIONAL’s local strategy and contribute to the annual programming by proposing new activities, especially activities targeting vulnerable people and IDPs in Borno State;
Responsible to propose and guarantee quality approach mechanism are in place for the programs to ensure transparency accountability of SI activities;
Support the writing of technical annexes and chapters (including the logical framework) for the proposals;
Support the implementation of the activities in compliance with the annual operational strategy and SOLIDARITES INTERNATIONAL’s technical requirements;
Participate in evaluating the relevance of the activities carried out, as well as the effectiveness of the interventions and their appropriateness with respect to contextual development and the population’s needs;
Propose to the multisector program manager adjustments to the programs, if necessary;
Participate in building the teams abilities with respect to techniques or new methodologies;

Implementation and operational monitoring
Support the Project Team Leaders in planning their operational activities;
Meet the deadlines and adhere to predefined quality specifications;
Support the Multisector Program Manager in ensuring the project management, monitoring and evaluation tools are in each operational department;
Propose quality criteria and monitoring indicators for programs;
Anticipate any issues linked with carrying out the activities and help to resolve any problems related to the activities;
Suggest any adjustments to be made to the activity depending on contextual and indicator developments;

Institutional Knowledge Building - IKB
Use the IKB tools proposed by SOLIDARITES INTERNATIONAL ;
Participate in the centralization, validation, and distribution of procedures, guidelines and tools linked to the multisector activities;
Build up on SOLIDARITES INTERNATIONAL (and stakeholders) intervention methods and techniques;
To ensure that project files are complete, regulary updated, and saved on the mission external hard drive;
Define the prerequisites for opened WASH positions together with the Multisector Program Manager;
Greet and brief the new staff working on the program;
In collaboration with the Multisector Program Manager, set up technical trainings depending on the operational needs and identified training requirements;
Lead working groups and thematic meetings with the support of Program Manager;
Evaluate and assess the performance of colleagues under his / her  direct supervision on a regular basis;
Ensure adherence to SI security regulations and reinforce them with his /her team.

Reporting/ Communication / representation
Pass upward to the Multisector Program Manager / Coordination team any information on the security situation or on any event that could impact SOLIDARITES INTERNATIONAL activities and safety of the teams;
Support the drafting of activities reports and amendments (including any annexes relating to specific activities) for the financial donors, local authorities and for internal purposes (weekly and monthly reports) by compiling all the operational data before sending them to the Multisector Program Manager;
Ensure that all reports required by the Multisector Program Manager are delivered on time and in the correct format;
In his / her assignment area, might be appointed to represent SOLIDARITES INTERNATIONAL at meeting or forums concerning the activities;
In collaboration with the Multisector Program Manager, and administrative department, support the preparation of administrative documents (MoU, handover, etc.) to be jointly signed with government authorities, communities or partner’s;
ORGANIZATIONAL CHART POSITION (reporting and functional relationships)

Line manager: MultiSectorial Program Manager
Functional manager: Activity Manager

III. PROFILE REQUIRED :

Training: BSc in project management, water, hygiene and sanitation or any related field.
Languages: English
Project related skills : good knowledge of the project cycle, project implementation, project follow-up
IT skills: Good knowledge of Office software : Excel, Word, Outlook
Professional experience: 2 year of experience in similar position (NGO/Private or Public sector)
Personal qualities: reliable, honest, very good organization, resistance to stress, good interpersonal skills (communication), team player

SANITATION FOREMAN

RESPONSIBILITIES AND TASKS

Under the supervision of the Program Manager Assistant, the foreman will lead and supervise work projects, respecting deadlines and technical requirements. The Sanitation Foreman will be in charge to implement and follow-up the construction of shared family latrine in the host community and IDP camps. According to the methodology of the organisation and the context, the activities will be directly implemented by Solidarites International or subcontracted.

List of principal activities
Set-up and operational monitoring
Under the supervision of the Program Manager Assistant, take part in logistical and administrative organization and the planning and preparation of job sites
Ensure the construction and/or the maintenance of construction work using Solidarités International tools (in particular):
Take part in the identification of sites where work is to be carried out
Recruit and train the workforce and daily workers
Allocate the on-site workforce according to instructions given by the team leader
Carry out work according to technical guidelines and estimates
Respect deadlines established with his/her Program Manager Assistant or project manager
Supervise operational teams, contractors and/or communities, and ensure the best use of available resources
Organize, plan and supervise community participation
Anticipate any problems associated with the management of his/her activity and propose solutions to avoid them
Manage the supply of worksite materials by collaborating with the logistics department
Report to the project manager and/or team leader on the state of decentralized stock (‘field’ stock) on his/her sites.
Take part to the evaluation of the technical competence of contractors
Respect Solidarités administrative procedures before, during and after each work project
Establish safety and security measures for each activity and ensure that these rules are respected by the workforce under his/ her supervision and by the population

Reporting/communication /representation
Keep his/her monitoring tools and files archived in the Solidarités office, accessible to his/her team leader and/or project manager
Take part in the drafting of project progress reports under the supervision of his/her team leader
Take part in seminars and workshops related to the carrying-out of activities and to project objectives
Report to the team leader regarding the development of activities and specific tasks that he/she has been assigned, any problems encountered and the quality of relations with the beneficiaries
Report back all information or problems linked to his/her activity, Solidarités programs or safety issues
Listen to the local population and authorities in order to identify any needs, complaints, or major events which could affect the activities of Solidarités
Analyze the humanitarian situation by taking into account protection issues/Do No Harm to the population
Collaborate with local authorities and administration
Take part in restitution meetings and clusters on request
ORGANIZATIONAL CHART POSITION (reporting and functional relationships)

Line manager: MultiSectorial Program Manager Assistant
Functional manager: Activity Manager

III. PROFILE REQUIRED :

University degree in Water and Sanitation or Environmental or Public Health Engineering/Water Resources Development or in one of the Civil Engineering disciplines of Water Supply and/or Hydrology) or Sanitation/Hygiene Engineering.
Minimum 5 years of working experience in planning, implementing works
Excellent ability to lead a team, work in a team and to mediate
Ability to work under pressure and emergency
Fully computer literate
Good knowledge on drawing is a plus.
Good knowledge on water

WATER FOREMAN

RESPONSIBILITIES AND TASKS

Under the supervision of the Program Manager Assistant, the foreman will lead and supervise work projects, respecting deadlines and technical requirements. The Water Foreman will be in charge to implement and follow-up the drilling and the rehabilitation of boreholes and in the host community and IDP camps. According to the context the Water Foreman could be on charge of superving the construction of Block of emergency latrine and shower.
Minimum 5 years of working experience in planning, implementing similar activities
Relevant experience on deep borehole drilling and development will be highly appreciated
Ability to work under pressure and emergency
Fully computer literate
Good knowledge on drawing it’s a plus.

TO APPLY
Please submit your application (CV, cover letter, photocopies of diplomas, certificates of employment etc) to Solidarités International office at : No 8 Manassa Street, Behind Polo ground, Maiduguri, Borno State for the attention of :Julien BARBIER, Field Coordinator Maiduguri, or send by email to : job.applications@solidarites-nigeria.org

DUE DATE: 30 April, 2017

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