Job Openings at Médecins Sans Frontières (MSF)

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The Belgium Section of Médecins Sans Frontières is recruiting for its project in Abuja:

Médecins Sans Frontières is a private, non-profit international humanitarian organization dedicated to providing medical assistance to populations in crisis, without discrimination and regardless of race, religion, creed or political affiliation.

FIN/HR ASSISTANT

MAIN PURPOSE

Execute administrative tasks and do follow up of project accountancy, according to administration manager’s indications and MSF procedures, in order to ensure legal compliance and keep a strict control over monetary resources.

JOB DESCRIPTION
Execute administrative and legal related tasks, under supervision of the Administrator Manager, checking payroll calculations and updating personal files in order to ensure accuracy, compliance and on time payments.
Implement cash management procedures in order to ensure the highest control and security, and ensure cash availability.
Prepare employment contracts in conformity with legal requirements including specific amendments when necessary in order to ensure local labour and fiscal law compliance.
Enter data into the HR database and personal files and keep them up-to-date in order to facilitate HR processes management.
Update Social security Tax office employee files in order to meet legal requirements and duties.
Draw up monthly pay slips for all staff, editing and updating the necessary data, in order to ensure the punctuality and accuracy of staff payroll.
Draw up the final pay slip and employment certificate at the end of a contract in order to meet legal requirements while defending MSF ’s interests.
Follow up all expiring rental contract dates and inform the Administration Manager in order to leave enough time to arrange a renewal or look for some other alternative.
Assist the administration manager in the prevision of monthly treasury and planning in order to ensure the coverage of daily needs, advances on salaries, payroll, etc.
Process the payment to suppliers and keep strict on all documentation involved, informing the administration manager of any sort of disparity.
Carry out all accounting tasks and activities in order to ensure strict control of all expenditures and the reliability of statements and documentation.
Make all administrative information available to the staff (posting, meetings, etc.)
Classify and prepare all accounting pieces as requested by the Administration Manager.
File the accounting documents and enter the accounting pieces in the accounting software, with the support from the Administration Manager and/or the Accounting Manager (ACMA).
Support the Administration Manager in translating documents into local language. Assists the Administration Manager in meetings upon request.

REQUIREMENTS
Education
Desirable finance, business or administration related diploma.

Experience
Essential previous working experience of at least two years in relevant jobs.
Desirable experience in MSF or other NGOs in developing countries.

Languages
English Language language and local language essential

Knowledge
Essential computer literacy (word, excel, internet)

Competencies

Results
Teamwork
Flexibility
Commitment
Stress Management
Work Location

Contract
Unlimited contract.

REMUNERATION
Monthly Gross salary of N251,200. (Two hundred and fifty one thousand two hundred naira only)

HR COORDINATOR ASSISTANT

MAIN PURPOSE

Implement general administrative procedures in order to ensure documentary traceability as well as compliance with local labour and fiscal regulations, under the HR Coordinator’s supervision.

JOB DESCRIPTION
Following the HR Co’s instructions, supervise that the internal regulations are followed in the mission in order to ensure both tax and labour regulation compliance
Execute recruitment activities ensuring transparency and equity and issuing job offers conveniently in order to meet HR needs.
Inform all the new staff on Staff Regulations, HR policies and regulations and/or living conditions in order to facilitate staff integration and their security.
Execute, under the HR Coordinator supervision, employee contract related activities (file opening and formal documentation archiving, personal data updating, amendments, termination dates supervision, etc.) in order to ensure legal compliance.
Present and explain contract terms and the content of Internal regulation (rights and obligations) to newly recruited personnel in order to ensure legal compliance and local integration.
Collect the variable pay slip elements on Homere (paid holidays, sick leave, unpaid leave, etc.) in order to ensure accurate and on time payroll payment
Supervise the payroll process, checking the list of employees and amounts payable (variable pay, taxes, social securities contributions, etc.) in order to ensure accuracy and on time payroll payment.
Follow-up cost of living on a regular basis in order to update salary references conveniently to keep acquisition power.
Register applicants to training activities and help the HR Coordinator to evaluate the results in order to improve return on training expenditures.
Support the HR Coordinator to draw up annual holiday planning in order to schedule staff shifts and cover operational needs.
Supervise project budget execution in order to detect deviations and recommend corrections.
Organizes travel and files of all Staff arriving/departing the Mission, including International Staff documentation (visas, MSF card, Mission Orders, etc.), booking and purchasing plane tickets, keeping / renewing passports and organizing briefings / induction.
Ensure that all staff have valid work, stay, travel permits
Ensures staff travelling through the capital is picked up, has appropriate papers and a place to stay

REQUIREMENTS

Education
Desirable, degree in finance, business or administration related studies.

Experience
Essential, working experience of at least two years in relevant jobs.
Desirable experience with MSF or other NGOs in developing countries
Languages

English Language Essential

Knowledge
Essential computer literacy (word, excel, internet, Homère)

Competencies

Results
Teamwork
Flexibility
Commitment
Stress Management
Work Location

CONTRACT
Unlimited contract.

Remuneration
Monthly Gross salary of N 288,900. (Two hundred and eighty eight thousand Nine hundred naira only)

FINANCE COORDINATOR ASSISTANT

MAIN PURPOSE

Assisting the Finance Coordinator in the implementation and follow-up of the finance activities of the mission, while executing the accountancy and payment related tasks for the capital, according to MSF policies, standards and procedures in order to ensure documentary traceability as well as compliance with local labour and fiscal regulations |

JOB DESCRIPTION
Supporting the Finance Coordinator with delegated tasks to ensure proper management in the mission (budget, accounting, treasury, reporting, donors, auditing procedures, legal financial obligations, etc.) including the translation of documents and assisting in meetings upon request
Keeping updated on local laws and regulations and informing the FinCo of any changes or misalignment with the practices in place. Ensuring respect and strict compliance to MSF standards (chart of accounts, quality of documents, guidelines, expense validation procedures, cash security rules, etc.)
Carrying out delegated accounting tasks and activities for the capital, ensuring confidentiality on all finance issues related to MSF as well as the strict control of all expenditures and the reliability of statements and documentation.
Processing payments, ensuring that receipts and supporting documents meet the necessary quality standards.
Filing and/or scanning hard copies of documents, entering information in the accounting software and performing monthly closing procedures for the journals under his/her responsibility
Following up on rental/service contracts and insurances dates and informing the FinCo on time to organize payments and renewals.
When requested, replacing other members of the Finance/Accounting Manager or Project Administration Assistants during their absence

REQUIREMENTS
Education
Desirable finance, business or administration related diploma

Experience
Essential previous working experience of at least two years in relevant jobs
Desirable experience in MSF or other NGOs in developing countries
Languages

English Language
Local language desirable

Knowledge
Essential computer literacy (word, excel, internet)
Good working knowledge on MS Office

Competencies
Results and Quality Orientation L2
Teamwork and Cooperation L2
Behavioural Flexibility L2
Commitment to MSF Principles L2
Stress Management L3

Work Location

CONTRACT
Unlimited contract.

Remuneration
Monthly Gross salary of N288,900. (Two hundred and eighty eight thousand nine hundred naira only)

TO APPLY
 Submit your CV, copies of qualifications and a cover letter with contact details to the MSF Admin’ Office in Abuja (No 26 Olu Agabi Close Life Camp) (“Application Box” at the Watchmen Desk). (WITH REF. FIN/HR ASSISTANT 2017)

Applications can be submitted in person or by email to: msfocb-nigeria-recruitment@brussels.msf.org

Please make sure to submit your application on or before this date.

NB: only successful applicants will be called for interview.

Notice: No monetary transactions, neither demands of favours in kind, nor other types of favouritism will be tolerated in the recruitment process. MSF reserves the right to refuse hiring of a candidate having benefitted from such acts. All illicit demands of these types may be pursued through the judicial system.

DUE DATE: 5 June, 2017

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