Job Openings at Médecins du Monde

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Médecins du Monde or Doctors of the World, is an international humanitarian non-profit organization that provides emergency and long-term medical care to vulnerable populations while advocating for equal access to healthcare worldwide.

DATA OFFICER

SUPERVISOR :
Monitoring and Evaluation Officer

DUTY STATION:
DAMBOA

MAIN RESPONSIBILITIES
Under the supervision of the Monitoring and Evaluation Officer, the Database Officer will be responsible for the following main activities in accordance to national and MdM procedures:

Data Management
Data Report Design
Other Tasks

DETAILED ACTIVITIES
Data management on the corresponding forms and tools
Receiving the data from the project team or if not, collect it
Enter medical data in the mission database appropriately and on a regular basis (from mobile teams and supported health facilities)
Update and maintenance of database (formulas, graphs…)
Report and alert to the line manager any problem arising with data provided or database.
Data report design

Update the standard monitoring tool designed on Excel
Create and generate relevant graphs to show the data developments/movements
Finalising development of database in collaboration with coordination team if needed
Contributing to design various studies (surveys, new forms…)

Other tasks
Supportive supervisions of mobile clinics team to support and improve field data collection
Instruct colleagues on various tools to be used
On request, will have to read documents, reports etc to look for data.

I.OTHERS:
Be flexible in performing his/her duties
Inform immediately the security focal point in case of any security problem
Perform other additional duties on request of the Medical Supervisor/Health Program Coordinator

Academic background :
BA/S or equivalent in Statistics, Mathematics, Social Sciences, International Development or other relevant field.

Professional experience and skills:
A minimum of 2 years of experience working in the non-profit sector in information and data management, ideally in health programming or protection.
Excellent Excel Skills
Ability to think independently and identify data discrepancies
Experience designing and implementing electronic data collection methods
Understanding of confidentiality requirements for medical data is a plus
Experience working in a multi-organizational team (international and national partners) is a plus.
Strong written and oral communication skills in English required, including report development, writing and editing.
Excellent skills in excel and data analysis are required for this position, and will be tested at interview
Demonstrated attention to detail, ability to follow procedures, meet deadlines and work independently and cooperatively with team members
Languages :  Fluent english and hausa required

COMPETENCES ET REQUIRED QUALITIES
Rigor and organization skills
Flexibility
Ability to work under pressure while maintaining a high level of accuracy
Because of the emergency relief nature of MDM’s work, working hours may be irregular and employees are expected to be flexible in their approach to working hours under emergency conditions.
Médecins du Monde - France is a French humanitarian organization, involved in emergency, post-emergency and development programs in Nigeria.

Place of office: DAMBOA/MAIDUGURI/ROVING

We’ll pay attention only to the complete files in English.

Our process of selection include some tests and interviews.

BASE MANAGER

LOCATION:
Damboa
Contract Length: 6 months with possibility for renewal

The Base Manager is the representative of MDM in Damboa. They are directly supervising all the team in Damboa, while the HPCo provides technical and project-based management to the medical team from Maiduguri.  This is a senior position with the MDM team, and MDM seeks a highly competent and qualified individual to take on this dynamic and challenging role, with a focus on logistics.

MAIN OBJECTIVES
Representative of MDM in Damboa
Responsible for the smooth running of operations at the base
Supervise the Logs Assistant
Responsible for supervising the supply chain
Responsible for Security Management of the operations in Damboa
Team management of the Logistics team and Operational Management of the Programme Team
Ensure the programme logistical needs are met

Coordination
Representative of MDM in Damboa
Proactively develop MDM networks in Damboa
Liaise with Local authorities and Military
Liaise with other INGOS for Coordination
Submit weekly reports to the General Coordinator
Ensure the submission of monthly cash forecast on time, coordinate with administration to finalize (participation in cash forecast meeting)   Responsible for the smooth running of operations at the base
Ensure the base supplies are procured and stocked to support the operations (fuel, food, sundry items)
Directly supervise the Logistics Assistant, Drivers and Guards
Ensure the guards scheduling and supervision
Ensure the drivers scheduling and supervision and ensure this meets the programme needs
Ensure all the required standard is in place in the new base set up as per the agreed deadline with the immediate supervisor Ensure the efficient management of resources (fleet, IT, utilities)
Ensure the good weekly vehicle planning
Ensure the on time repair & maintenance of fleet (vehicle, generators,)
Monitor the purchase of fuel for vehicles
Anticipate the vehicle needs for base in relation with project & office activities
Make sure proper utilization of IT equipment
Conduct the logistics assessments in the field whenever required, and provide the support to team in the field. 

Supervise the Logs Assistant to:
Ensure the good usage of MDM equipment and update asset register regularly
Ensure the tracking of equipment as per MDM procedures
Anticipation for the need of equipment for the base
Ensure the rehabilitation of premises & regular check
Ensure the participation of logistics in selection of premises for projects & offices
Ensure that communication means are available for professional work (internet, telephone etc.)
Ensure timely repairs are made in the clinics in case of need
Responsible for supervising the supply chain
Ensure the implementation of MDM supply procedure
Monitor the supply team to follow the deadlines, delivery dates
Make sure that all purchase done by following the financial plan, cash forecast
Make sure that purchase  follows the quality control procedure
Check the Purchase dossier before sending to Maiduguri, make sure the stores are managed according to MDM  standard (acceptable level)
Make sure that supply team conducts Physical inventories for stock regularly
Anticipate the transport needs for projects & office activities
Make sure the safe & on time transportation of projects material to the field or between warehouses
Anticipate the supply activities related to projects and convey to purchaser on time
Participate in project assessments & planning as required

Responsible for Security Management:
To ensure that security / safety rules followed by all staff during working time and use of MDM premises / facilities
Information collection related to security situation in the area
Incident reporting
Implementation of security / safety rules (first aid kits, firefighting equipment etc.)
Lead the Crisis Cell in case of serious security incident
Team management of the Logistics team and Operational Management of the Programme Team
 Adaptation of team according to the workload (including daily labour & temporary recruitments) – specifically drivers and guards
Support the team in making work plan & prioritizing of task and follow-up
Provide technical support to team on logistics’ issues
Make sure that JDs for staff under his/her supervision are updated
Participate in the relevant recruitments
Conduct the appraisal interview for staff under his/her supervison
Participate in disciplinary actions
Identify the training needs conduct/ arrange the training for them
Make sure HR rules / guidelines followed in management of team with support from Head Office HR department
Direct line manager of the Medical Supervisor, with strong technical management from Maiduguri
The Medical Supervisor will be in daily contact with the Programme Coordinator, only operational management will be given by the Base Manager
Movement monitoring of all MDM staff based in Damboa
Management of transport for all staff

Coordination
Make sure the coordination among the Logistics team (sharing of information)
Make sure the coordination between logistics & technical departments on logistics issues
Conduct the weekly logistics meeting (planning etc.)
Participate in weekly base meeting

Level of studies:
University Degree / Diploma in Logistics Management, or close subject matter
At least 4 years of experience in field of Logistics with INGO
At least 1 year managing teams
Must have completed training in Security Management or have significant experience in the same
Required skills Management experience - Good organizer - Diplomacy - Rigour (on procedures)- Experience in supervising a team - Team Spirit - Autonomy - Negotiation Skills - Honesty - Communication Skills, Diplomacy and Relational skills - Financial Management skills - Capacity to manage large quantities of products, activities and information - Good/Fluent English Knowledge - Computer knowledge (Word/Excel), security management

Place of office: DAMBOA
We’ll pay attention only to the complete files in English.

Our process of selection include some tests and interviews.

Thanks to note that only the persons who will be seen on interviews will be contacted.

TO APPLY
Send CV + cover letter by email to:recruitment.nigeria@medecinsdumonde.net
Ensure to place the job title in the subject line

Only shortlisted candidates will be contacted

Information:

Starting date:  25th June
Our process of selection include some written tests and oral interviews.
Interviews can be in Maiduguri or Damboa

DUE DATE: 20 June, 2017

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