Widows and Orphans Empowerment Organisation (WEWE) is a reputable
national indigenous non-governmental organization implementing a
USAID-funded Orphans and Vulnerable Children (OVC) project - Local
Partners Initiative for Orphans and Vulnerable Children in Nigeria
(LOPIN-2) in partnership with local and international organizations as
well as different tiers of the Government of Nigeria at national, state,
local and levels.
STATE IMPROVEMENT COORDINATOR / STATE TEAM LEADER
KEY DUTIES AND RESPONSIBILITIES
Provide oversight and leadership to the state level program
Provide ongoing support supervision to the Direct Implementation Teams (DIs) and Implementing Agencies (IAs) in the State
Model
and promote capacity building practices among all staff and partners
and ensure junior staff are supported and able to fully realize and
develop potential through supportive supervision and leading by example
Ensure eligible children and households are enrolled into the WEWE-LOPIN 2 Program
Ensure that implementation/service delivery is in compliance with National and USAID standards
Track progress by comparing activities versus implementation plans and budget
Provide mentoring and supportive supervision to the Improvement Managers and Officers
Support IAs in the setting up of Community Improvement Teams (formation and inauguration)
Supervise Implementing Agencies/Direct Implementation Teams in the setting up of kids/youth/caregivers club
Supervise IAs/DIS to set up Village Savings and Loans Groups in the communities
Conduct site visits to ascertain the quality of service being provided at the quality level
Support DIs and IAs to set a strong referral system
Act
as a Focal person/Help Desk Officer between the IAs and WEWE by
ensuring mutual understanding and compliance of what is agreed in the
scope of work and sub agreements
Facilitate the set up/strengthening of OVC Technical Working Group in the state
Support the DIs and IAs to facilitate the graduation of households (HHs) from the program
Monitor and supervise the administration of Household Economic Strengthening Assessment forms on enrolled households
Ensure
graduation-targeted interventions are on track and jointly make
midstream adjustments with senior colleaguesEstablish and maintain
effective relationships with USG implementing partners, Government
Ministries, Agencies and Departments and other key stakeholders in the
State
Coordinate the activities of WEWE with the Government of
Nigeria at the State level including but not limited to State Ministry
of Women Affairs, Ministry of Health, National Population Commission,
State Action Control on AIDS
Represent WEWE in coordination and cluster meetings and provide progress updates and reports
Maintain a database of key stakeholder contact information.
QUALIFICATION, SKILLS AND EXPERIENCE
Degree in Public Health, Social work, Community Development Studies or any in Social Science/related field.
Minimum of five (5) years of experience in community development work preferably in the field of OVC.
Knowledge of quality improvement approaches is strongly desired.
Excellent writing and verbal communication skills and experience working with other implementing partners
Good analytical skills.
Familiarity with USAID regulations is desired.
Familiarity with the State and its environs is an added advantage.
A first class or Second Class Upper Credit is an added advantage
PROJECT DIRECTOR (PD)/DEPUTY CHIEF OF PARTY (DCOP) - WEWE-LOPIN-2
LOCATION: Akwa Ibom with travel to Abuja, Anambra, Imo, Rivers
POSITION SUMMARY
The responsibility of WEWE - LOPIN 2 PD/DCOP is to provide support in the following areas:
Overall Program Technical Leadership and Management,
Program Quality,
Management and Administration,
Representation,
Human Resource Management, and
New
Business Development and Resource Mobilization; which includes field
team mobilization and leadership; development and implementation of work
plans, writing of quarterly, semi-annual and annual reports,
coordination of site improvement monitoring remediation and action plans
implementation, support for preparation and management of state
operational budgets, development of scope of work for sub-grantees,
support for financial pipeline and burn rate management and assisting
the project in communication and coordination with donors and other
partner organizations, and ensuring achievement of project results and
objectives.
Overall Program Technical and Program Leadership and Management:
Provide
overall program leadership and management of program activities; and
coordinate liaison with Government of Nigeria agencies, USAID, other
development partners, partner organizations and other civil society
organizations
Work with key program staff and stakeholders to ensure
accomplishment of program’s objectives and results and meeting expected
technical quality standards
Ensure that program’s strategies and
activities are consistent with the priorities outlined in the annual
Work Plan as well as WEWE and national policies
Supervise performance
of sub-contractors, consultants, sub-grantees, and state project teams;
and builds strong collaborative relationships with all project partners
Manage
all program activities, including monitoring and evaluation and timely
preparation and submission of annual work plans, quarterly, semi-annual
and annual reports and other deliverables and achievement of program to
USAID
Support implementation of internal control procedures and overall administrative systems
Support
the administration of the project’s financial resources in Akwa-Ibom
and Rivers States; establish monitoring procedures for financial
allocations and ensure compliance with established WEWE accounting
policies and USAID cost principles (reasonable, allocable and
allowable).
In collaboration with program staff, provide guidance and
technical oversight to partners and other collaborating agencies to
ensure that lessons of sound practice are documented and disseminated
Participate in regular field visits to the project zones to assure project progress towards activity objectives and goals
Coordinate and communicate on a regular basis with WEWE Head Quarters in Abuja
Program Quality:
Support
the Quality Improvement Director to review and finalize the LOPIN-2
Project Standard Operating Procedure; ensure the incorporation of the
relevant M&E components such as DQA, monthly and quarterly M&E
activities
Finalize and implement LOPIN-2 Graduation Strategy;
finalize the Household Economic Strengthening (HES) Strategy and the
Village Savings and Loans guidance. Ensure the strategy documents and
guidance are professionally laid out and published.
Take the lead in
developing Quarterly reports, Semi Annual Program Reports (SAPR and
Annual Program Reports (APR) ready for submission to USAID; contribute
to the development of USAID’s Annual Country Operational Plans as may be
necessary
Develop, finalize and lead in the implementation of LOPIN-2 FY18 work-plan narrative and provide program inputs into the budget.
Develop Quarterly Detailed Implementation Plan (DIP) for FY18 work-plan post USAID approval
Lead
in the compilation of the FY17 Quarter 4 reports and FY17 Annual Report
for timely submission (on or before October 30, 2017).
Support the
Monitoring and Evaluation team to develop and revise LOPIN-2 Annual
Monitoring and Evaluation Plan for submission to USAID for approval
Support the M&E Team to standardize data collection tools and implementation of M&E activities
Conduct
quarterly technical meetings which will provide technical directions or
redirections to LOPIN-2LOPIN-2 project implementation
Coordinate
with 4Children project to develop a sustainability strategy for LOPIN-2;
Provide advice to LOPIN-2 Project Management Team (PMT), Program team,
M&E team and Finance and Administration team on the Sustainability
Strategy for LOPIN-2
Support the Quality Improvement Director to
review and finalize relevant policies in line with SIMS tools and
guidance and ensure staff orientation / reorientation / training on
these policies
Provide leadership for the Site Improvement Monitoring System (SIMS);
Establish and Supervise an internal LOPIN-2 SIMS team to conduct routine site visits
Ensure each SIMS site submit quarterly or annual action plans based on findings of the internal SIMS team
Schedule biannually SIMS site visits to ensure LOPIN-2 sites are inspected and well prepared for USAID SIMS visits.
Develop SIMS remediation plans and action plans and ensure that these plans are actionable and completed within the timelines.
Ensure
implementation of developed remediation plans due by the end of the
second week in October 2017 for all four Akwa-Ibom sites, and by the end
of the third week in October 2017 for the other two Rivers sites (Port
Harcourt and Obio Akpor)
Provide adequate guidance and support to the
QID and the State teams to ensure all Direct Implementation Teams (DIT)
and Implementing Agencies (IAs) in both Akwa-Ibom and Rivers States
receive good ratings on SIMS; ensure the follow-up visit to Eleme comes
out with good ratings.
Participate as a member of the WEWE-LOPIN 2
Project Management Team (PMT); Supervise State Teams to ensure
Implementing Agencies’ program activities, are technically supported;
ensuring development of scope of work (SOW) for WOCLIF and 3 additional
IAs in Akwa Ibom and Rivers States; Liaise with Federal and SMWASD on
behalf of LOPIN-2 in all 4 project states.
Management and Administration:
Support
State Team leads to manage program budgets, including disbursement of
funds and tracking of financial and material resources and ensure prompt
retirements from the state to the finance team in WEWE Head Quarters in
Abuja.
In collaboration with WEWE Project Management Team (PMT),
provide support to improve WEWE’s financial pipeline, burn rate and
turnover of program funds from project states to WEWE-Headquarters in
Abuja.
Support States and the LOPIN-2 finance team to ensure accurate
and timely reporting of program finances, expenditures and progress
status, compile and forward receipts, review actual financial
performance against the budget, and explain variances on a regular basis
Support
staff to comply with all LOPIN-2 financial, administrative and
operational procedures and policies, as well as applicable donor
regulations and government regulations; ensure that program team manages
program funds in line with USAID cost principles of reasonable,
allowable and allocable.
Provide advice on closing WEWE’s Special
Award Conditions. Assist with developing request for application for sub
grants and sub-awards from USAID, managing sub-awards, managing special
award conditions, A122 audit using USAID certified auditors, overseeing
expenditure analysis (EA) reporting and report on accruals.
Provide
advice and support for WEWE to remain compliant to the terms and
condition of the cooperative agreement (AID-620-A-14-00005), managing
advances from USAID, from WEWE Head office in Abuja to the field.
Contribute to LOPIN-2 A122 audit using USAID certified auditors,
overseeing Expenditure Analysis (EA) reporting and report on accruals.
Participate as a member of the LOPIN-2 Project Management Team (PMT)
Participate as a member of LOPIN-2 Governing Council
Representation:
In
collaboration with the Chief of Party, act as primary program contact
to donor and other local and international stakeholders, responsible for
addressing all program matters
Oversee program communication
strategies, including compliance with donor’s branding and marketing
requirements as well as WEWE marketing and communication procedures.
Liaise with Federal and SMWASD on behalf of LOPIN-2 in all 4 states in regards program.
Represent WEWE and LOPIN 2 project to donors, Government of Nigeria, and other stakeholders nationally and internationally.
Manage relationships with complementary USAID and donor projects
Represent WEWE and the project to USAID at key meetings
Human Resources Management:
Lead, manage and supervise a team of staff to meet program objectives
Conduct
periodic reviews of staff performance in keeping with WEWE’s
performance management system and mentor staff in order to ensure high
levels of motivation, commitment, capacity, and teamwork
Develop terms of reference for all program consultants and ensure that they are fulfilling their tasks
Manage
the recruitment portfolio for the program, in collaboration with Human
Resources and WEWE country program management, to ensure optimum service
delivery through recruitment of competent and qualified staff.
Directly
supervise program staff which includes the Director, Quality
Improvement, State leads Akwa-Ibom and Rivers and indirectly supervise
Imo and Anambra State Program Officers which involves reviewing and
approval of timesheets, staff performance goals, objectives, appraisals
and evaluations.
Coordinate goal setting and performance objectives
workshop/meeting in Akwa- Ibom, Anambra, Imo and Rivers States with
program staff.
New Business Development and Resource Mobilization:
Support
WEWE in new business development. As a member of the PMT, DCOP is
expected to provide support for new business opportunities for WEWE to
apply for new funding and all members of the PMT are to significantly
contribute in new business development in line with WEWE-LOPIN-2 Special
Award Conditions (SAC).
To ensure future sustainability and also to
comply with the cooperative agreement technical proposal that commits
WEWE to leveraging an additional $1,000,000 US Dollars for support and
compliment or wrap around WEWE - LOPIN 2 activities.
Provide support
for efforts to write concept notes and new programs to address emerging
issues and programming challenges identified by donors or through WEWE’s
work.
Assist with New Business and Strategic Planning Development
which will involve the following: To head hunt and recruit new relevant
expertise for proposals for new projects, assisting with conducting a
mapping of potential donors, conduct advocacy visit to potential donors,
identification of relevant international networks that WEWE needs to
register with to enhance its marketability for new resources.
Contribute
to developing systems for forecasting opportunities and setting up ‘go
or no go’, Partnership development strategy development i.e. identifying
potential international and local, technical partners to be sub-partner
on proposal, identify funding opportunities; on internet, on newspapers
and visit with international donor,
Assist with Making ‘go’ or ‘no
go’ recommendations, forecast and develop a list of upcoming
opportunities that WEWE is eligible to apply for e.g. DFID - Girls
Education Initiative, Track new business opportunities,
Meet with
potential partner organizations to identify and negotiate strategic
partnerships, Write technical sections of concept notes, proposals and
applications for fund and As needed, determine and collect costing
information.
TO APPLY
Use the email(s) below to apply.
State Improvement Coordinator / State Team Leader - sic@weweng.org
Project Director (PD)/Deputy Chief of Party (DCOP) - WEWE-LOPIN-2 - wewelopin2@weweng.org
Applicants
should send their comprehensive Curriculum and cover letter in only one
attachment (MS Word document) explaining suitability for the job
indicate the title of position and location applied for in the subject
line of the email.
Note
Applicants are advised to provide
their functional emails addresses and mobile phone numbers on the
application letter as well as three professional referees. Candidates
must provide functional email addresses and telephone numbers of
referees.
WEWE’s recruitment process for these positions are on a
rolling basis and while we thank all applicants for showing interest,
only shortlisted candidates will be contacted for interview.
Applications will be reviewed in batches on a first come first served
basis. WEWE reserve the right to conclude this recruitment process when a
suitable candidate is selected.
The Widows and Orphans Empowerment Organisation Jobs
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