United Nations Development Programme (UNDP), helps developing
countries attract and use aid effectively. In all our activities, we
encourage the protection of human rights, capacity development and the
empowerment of women.
We invite applications from suitably qualified candidates to fill the position below:
Job Title: Programme Associate
Job ID: 26012
Location: Maiduguri, Borno
Grade: G7
Vacancy Type: FTA Local
Posting Type: External
Contract Duration: 1 Year with possibility for extension
Practice Area – Job Family: Crisis Prevention and Recovery – STABILIZATION
Slot: 2 Openings
Background
- The nexus of
security-humanitarian-development issues around Lake Chad has given rise
to an intractable extremist insurgency that has left tens of thousands
of people dead, approximately 2.5 million displaced, and more than 10
million people in the region affected and in need. While robust national
and multi-national military operations have re-taken territory
previously controlled by Boko Haram, UNDP recognizes that a new approach
is required to consolidate these gains and establish the conditions
necessary to transition from military to civilian responsibility for
security, and from the provision of humanitarian assistance to the
resumption of stalled development processes.
- In this context,
the UNDP is strengthening its presence in the North East region by
establishing a sub-office in Maiduguri. The sub-office will serve as
the centre of operations for programming which will include a Regional
Stabilization Facility, a Disengagement, Disassociation, Reconciliation
and Reintegration (DDRR) and Recovery and Resilience programme. The
Sub-Office (SO) for North East Region of Nigeria has been operational
since 2017 and UNDP has established an Operations Service Centre to
support management and operations functions related to the effective
delivery of programmatic results.
- Under the guidance and direct
supervision of the Programme Specialist – Early Recovery, the Programme
Associate plays the key roles in execution of services in the
Sub-office, supports the design, planning and management of the projects
in the NE Region by managing data and document records, providing
logistics and secretariat support and facilitating administrative works
for implementation. The Programme Associate promotes a client-oriented
approach consistent with UNDP rules and regulations.
- The
Programme Associate supports the project teams in the Sub-office. The
Programme Associate works in close collaboration with the operations,
programme and project teams in the Sub-Office and the UNDP CO staff for
resolving complex programme-related issues and information delivery.
Duties and Responsibilities
Summary of Key Functions:
- Supports planning and
implementation of programme activities in his/her assigned substantive
and/or geographic programme outputs;
- Ensures efficient
collection of data and inputs related to activity implementation,
monitoring, communications and reporting thus contributing to the
required standard of quality and within specified constraints of time
and cost; and
- Administrative support to the Project Teams in NE Sub-Office,
Supports
planning and implementation of programme activities in his/her assigned
substantive and/or geographic programme outputs:
- Support the
sub-office in its partnerships with relevant counterparts and target
groups in specific locations in the three targeted states
- Supports planning, implementation and monitoring of NE programme components/projects
- Monitors progress and collects data for reporting
- Facilitates and monitors completion of specific works and services as conducted by contractors
- Produces stories, audio-visual and other materials in support of UNDP sub-office and CO communications efforts.
- Supports and facilitates the work of contracted parties and individuals for specific substantive or geographic outputs
- Implements UNDP rules and regulations as well as sub-office directions and procedures.
- Tracks
and documents UNDP activities and results as per formats, milestones
and other requirements for specific substantive or geographic outputs
Ensures
efficient collection of data and inputs related to activity
implementation, monitoring, communications and reporting thus
contributing to the required standard of quality and within specified
constraints of time and cost:
- Contributes to monitoring and data collection on UNDP’s work
- Conducts orderly filing of documentation
- Ensures distributions and mailing of various documentation
- Suggests and facilitates potential partnerships for the benefit of UNDP
- Suggests areas for improvement in programmatic and operational areas.
- Takes minutes of the meetings
Provides administrative support to the Project teams in Sub-office, focusing on achievement of the followingresults:
- Proper control of the supporting documents for payments, review of DIM projects’ financial Reports.
- Facilitates travel, ticket-booking, DSA payments through ALTAS T&E.
- Provide
administrative support for the project team, including arranging
meeting/conference logistics and managing office stationery/equipment.
- Maintenance
of the internal expenditures control system which ensures that vouchers
processed are matched and completed, transactions are correctly
recorded and posted in Atlas.
- Timely corrective actions on
unposted vouchers, including the vouchers with budget check errors,
match exceptions, unapproved vouchers.
Impact of Results:
- The
key results have an impact on the overall Sub-office efficiency in
programme and success in implementation of programme strategies.
Accurate analysis and presentation of information enhances UNDP position
as a strong development partner. The information provided facilitates
decision making of the management
Required Skills and Experience
Education:
- Secondary Education with certification in Business
or Public Administration, Accounting, Finance, Economics, Political or
Social Sciences.
Experience:
- Minimum 7 years of
progressively responsible administrative or programme experience is
required at the national or international level.
- Previous experience with a multilateral or international organization, notably with UNDP, is highly desirable.
- Experience
in the usage of computers and office software packages (MS Word, Excel,
etc) and advance knowledge of spreadsheet and database packages,
- Experience in handling of web-based management systems.
Competencies
Functional Competencies:
Advocacy/Advancing A Policy-Oriented Agenda:
- Identifies relevant information for advocacy for a variety of audiences
- Makes
research of contacts in the media, government, private sector, donors,
other agencies, civil society in other stakeholders for UNDP’s advocacy
efforts
Results-Based Programme Development and Management:
- Provides information for linkages across programme activities to help identify critical points of integration
- Provides information and documentation on specific stages of projects/programme implementation
- Participates in the formulation of project proposals
Building Strategic Partnerships:
- Analyzes general information and selects materials in support of partnership building initiatives
- Maintains databases of donor information
- Tracks and reports on mobilized resources
Innovation and Marketing New Approaches:
- Documents and tracks innovative strategies/best practices/new approaches
- Tracks bottlenecks, problems and issues, and proposes solutions
- Responds positively to new approaches
Resource Mobilization (Field Duty Stations):
- Maintains information/databases on potential and actual donors
- Maintains database of project files
- Provides data and information needed for preparation of project documents
Promoting Organizational Learning and Knowledge Sharing:
- Researches best practices and poses new, more effective ways of doing things
- Documents innovative strategies and new approaches
Job Knowledge/Technical Expertise:
- Understands the main processes and methods of work regarding to the position
- Strives to keep job knowledge up-to-date through self-directed study and other means of learning
- Demonstrates good knowledge of information technology and applies it in work assignments
- Demonstrates
in-depth understanding and knowledge of the current guidelines and
project management tools, and utilizes these regularly in work
assignments
- Possesses basic knowledge of organizational policies
and procedures relating to the position and applies them consistently
in work tasks
- Identifies new and better approaches to work processes and incorporates same in own work
Global Leadership and Advocacy for UNDP’s Goals:
- Identifies relevant information for advocacy for UNDP’s goals for a variety of audiences
- Maintains a network of contacts in the media and civil society, for use in UNDP’s advocacy efforts
Client Orientation:
- Reports to internal and external clients in a timely and appropriate fashion
- Organizes and prioritizes work schedule to meet client needs and deadlines
- Establishes, builds and sustains effective relationships within the work unit and with internal and external clients
- Responds to client needs promptly
Core Competencies:
- Demonstrating/safeguarding ethics and integrity
- Demonstrate corporate knowledge and sound judgment
- Creating synergies through self-control
- Managing conflict
- Learning
and sharing knowledge and encourage the learning of others. Promoting
learning and knowledge management/sharing is the responsibility of each
staff member.
- Informed and transparent decision making
- Self-development, initiative-taking
- Acting as a team player and facilitating team work
- Facilitating and encouraging open communication in the team, communicating effectively
Language Requirements:
- Fluency in written and spoken English is required.
- The ability to communicate effectively in Kanuri, Hausa, or any other local language spoken in the NE region is an asset.
How to Apply
Interested and qualified candidates should:
Click here to apply
Application Deadline 19th September, 2019.
