Catholic Relief Services (CRS) is an International non-governmental
organization supporting relief and development work in over 99 countries
around the world. CR5 programs assist persons on the basis of need,
regardless of creed, ethnicity or nationality CRS works through local
church and non-church partners to implement its programs, therefore,
strengthening and building the capacity of these partner organizations
is fundamental to programs in every country in which CR5 operates. CRS
re-established presence in Nigeria in 2000 and currently focuses on
agriculture, health and emergency programming.
PROJECT COORDINATOR
JOB SUMMARY:
The
FOCUS Nigeria Project Manager will be responsible for overall
leadership and project management in Nigeria, including oversight of
project activities, monitoring of time lines and outputs, ensuring
adherence to technical and financial policies and standards of
excellence, control and monitoring of project activities and expenses,
compliance with donor requirements, reporting and representation. S/he
will ensure project resources are managed according to USG and CRS rules
and regulations, and that processes and results are documented in a
timely manner. This position will support the daily management and
coordination of project staff and consultants, as well as oversee
communication and collaboration with CDC Nigeria and Government of
Nigeria entities, FBOs, short-term technical assistance providers,
PEPFAR USG HIV Implementing Partners, to ensure successful
implementation of the FOCUS Nigeria project. The position, in
collaboration with FOCUS PD, CRS Nigeria Country Representative and
team, will provide technical leadership in the design, development,
implementation, and monitoring of the deliverables and outcomes of the
project.
This position will oversee the initial technical,
program, and operational set-up of FOCUS’s presence in Nigeria.
Subsequently, the position in collaboration with FOCUS PD, CRS Nigeria
Country Representative and team will provide technical leadership in the
design, development, implementation, and monitoring of the deliverables
and outcomes of the project.
**SPECIFIC RESPONSIBILITIES:**
*Project Quality:**
Ensure
that the project execution is in line with the project’s vision and
that project plans are effectively implemented and aligned with CRS
agency and country program policies and procedures.
Ensure project objectives and results are fully accomplished and meet expected technical quality standards.
Lead
the planning of project activities and set appropriate performance
targets ensuring adherence to technical standards, best practices,
reporting time lines and donor guidelines.
Use appropriate project
management tools to plan, review and track progress on project
implementation as well as on the utilization of project resources; use
participatory processes to overcome implementation obstacles.
Ensure key changes in project direction and focus are done in consultation with the FOCUS PD, HOP and CDC Nigeria.
In
collaboration with the FOCUS PD, identify technical assistance needs
for CRS and partners and take the lead in developing of scopes of work
(SoW) for technical assistance from CRS HQ or consultants, as
appropriate.
Maintain up to date documentation related to project approval, monitoring and implementation.
Keep
a--- of latest developments in their sector area (collaborates with
regional/HQ technical advisors, learns new PQ tools, networks with
outside technical experts, etc.).
When feasible, identify
opportunities for linkages with other projects and organizations to
support FOCUS Nigeria project objectives.
Partnership:
Foster positive collaboration with CRS Nigeria and CDC Nigeria.
Forge
and manage complex partnerships with government, FBOs, USG IPs, civil
society, learning institutions, and the donor community in Nigeria and
externally as need arises.
Oversee the identification of capacity
strengthening needs and provision of high quality technical assistance
to FBO networks and facilities and select Government of Nigeria entities
related to HTC and CT&S.
Engage partners at all stages of the
project cycle for their insights on the appropriateness of program
approaches and interventions.
In conjunction with the finance and
administration teams, develop, implement and monitor capacity building
plans to address any capacity gaps for local partners.
Develop appropriate scopes of work, associated budgets, and sub agreements for local technical partners.
Work closely with local partners to ensure timely and quality advance tracking and liquidation as per CRS guidelines.
Management and Administration
Prepare annual project budget and manage project budgets, including tracking of financial and material resources.
Ensure
the financial management of the project, as per the project budget,
including the completion of budget templates and forecasts, reviewing
and analysis of monthly budget comparison reports and timely submission
of financial reports and annual expenditure analysis reports in PROMIS.
Review project expenses and cash pipeline, and coordinate liquidations with CRS finance and partners.
Ensure
staff compliance with all CRS administrative and operational procedures
and policies, as well as applicable donor regulations.
Request
approval in a timely manner for project expenditures, budget
adjustments, and cost modification from the Head of Programs and/or
FOCUS Project Director.
Ensure that project activities comply with CRS financial guidelines, policies, procedures, and regulations.
Coordinate with operations staff for purchasing and inventory control as per CRS/donor requirements.
Support local technical partners in the development and management of budgets in line with their scope of work.
Representation and Advocacy:
In
collaboration with the Nigeria Country Representative, Head of Programs
and FOCUS PD act as primary project contact to the CDC Nigeria and
other local stakeholders responsible for addressing all project matters.
In
collaboration with the Country Representative, Head of Programs and
FOCUS Project Director, strengthen linkages with existing and potential
partner agencies including faith based organizations.
Ensure that the
project communication strategies, including compliance with donor’s
branding and marking requirements as well as CRS marketing and
communication procedures are followed.
Undertake representation, advocacy and influencing work in country and externally based as need arises.
Monitoring, Accountability, Evaluation and Learning
In
coordination with the FOCUS PD and Monitoring, Evaluation,
Accountability and Learning (MEAL) team, develop and implement strong
MEAL systems, using CRS tools and resources to maximize project impact
on project participants
Ensure the project has a strong learning agenda, and champion learning with project staff and partner teams.
Prepare
and submit required donor project narrative reports, quarterly
performance data, as well as other reports needed/required by the local
government, donors, the region or headquarters.
Use collaborative and
structured evaluation processes to review data, reach agreement about
findings, and apply learning and recommendations.
Prepare short success stories and briefs on innovation/best practices and project learning (including failures).
Ensure that all project documentation is well organized and easy to access on Gateway
Human Resource Management:
Lead, manage and supervise staff and consultants to meet project objectives.
Mentor staff to ensure high levels of motivation, commitment, capacity, and teamwork.
Ensure
Performance and Development Planning, coaching and appraisals of staff
performance are conducted in keeping with CRS’ performance management
system
With senior management, FOCUS Project Director and Human
Resources, identify project staffing needs and contribute to job
descriptions and hiring staff and consultants.
Required Qualifications and Experience:
PERSONAL/PROFESSIONAL SKILLS:
Strong interpersonal, communication and organizational skills as well as good judgment and vision.
Strong written and verbal communication skills.
Sound coordination skills and a demonstrated ability to multi-task.
Demonstrated proactive leadership ability, as well as supervisory and personnel management experience.
Diplomacy, flexibility, and resourcefulness.
Strong critical thinking and creative problem-solving skills.
Ability to work effectively in diverse environments and under pressure.
QUALIFICATIONS:
Master’s degree in Public Health, International Development, or a related field.
7 years + of experience in HIV care, treatment and support programs and/or health systems strengthening strongly preferred.
Familiarity with USG rules and regulations.
Experience managing PEPFAR projects in Africa and preferably Nigeria.
Excellent
project management skills with the demonstrated ability to successfully
supervise, manage and coordinate staff and consultants to meet and
report on project objectives in a timely manner.
Excellent
administrative, planning, budgeting and financial management skills,
including the ability to prepare and analyze work plans and budgets.
Experience with institutional strengthening, capacity building and working in partnership or consortia.
Proficiency in the use of Microsoft Office suite, including Word, Excel, PowerPoint and Outlook.
Travel:
Ability to travel within Nigeria on a regular basis. Willingness to
travel outside of Nigeria to attend conferences, workshops or other
related activities, when needed.
HUMAN RESOURCES OFFICER
JOB SUMMARY
The
HR Officer closely working with the Human Resources Manager will
support the Abuja office and sub offices in Benin, Makurdi, Sokoto,
Kebbi, Yobe, Ekiti, Ondo, Enugu, Ebonyi, Imo, Lagos, Kaduna, Akwa Ibom,
Nasarawa States to manage, develop and administer policies and programs
covering several but not limited to the following: recruitment, wage and
salary administration, training, employee relations, and benefits. The
focus will be supporting the HR Manager to cover a variety of client
groups. H/She will work closely with the Human Resources Manager to
develop plans and strategies to meet organizational requirements and
ensure the program policies and practices comply with applicable laws
and regulations. Additionally, H/She will be responsible for recording
and updating the training, motivation, and evaluation of employees to
meet CRS Nigeria’s strategic goals and objectives.
SPECIFIC RESPONSIBILITIES:
Coordinate
policies regarding human resources activities, such as recruitment,
compensation, benefits, training, employee relations, and performance
management.
Process, verify, and maintain documentation relating to
personnel activities such as staffing, recruitment, training,
grievances, performance evaluations, and Classifications.
Suggest
advertising sources. Assist in writing and recommend placement of job
advertisements in various media according to needs.
Interpret and
provide guidance and instruction to sub office teams on HR processes,
policies, workflow, and work unit priorities.
Provide employees with
information about policies, job descriptions, working conditions, wages
and opportunities for promotion and employee benefits.
Plan and conduct new employee orientation with the HRA to foster positive attitude toward organizational objectives.
Working with the HRA, conduct reference and background checks for new hires and discuss results with HRM.
Will assist in the review and development and implementation of new and existing HR policies and procedures
Serve
as a link between the HR team and employees by handling questions,
interpreting and administering contracts, and helping to resolve work
related problems.
When applicable, contract with vendors to provide employee services such as health and life insurance etc.
Working
with the HRM, Ensure all phases of the performance management system
are implemented according to agency guidance, i.e. performance and
development planning, coaching, assessment, mentoring, and career
planning, 360 multi rater feedback).
With the use of the survey monkey tool, responsible for implementing the 360 multi-rater surveys for national staff.
Identify
training and development opportunities using staff performance and
development plans as a standard and working with Unit Heads
Process employee requests for external trainings while complying with polices and
Procedures
Draft
and coordinate employee communications, letters and updates to both HQ
and sub office staff e.g. appointments, promotions, merit increases etc.
Prepare personnel action forms for new hires and forward to appropriate finance staff for addition to payroll.
Provide advice and assistance to staff and management on pay and benefits systems
Track probationary periods. Remind supervisors about probationary evaluations before completion of probationary service
Manage
national staff separation process including exit interviews, separation
letters, clearance, ensuring policies and procedures as well as local
labor laws have been followed
Track and generate relevant HR data and metrics to access organizational effectiveness
In the absence of the Human Resources Manager, Act and represent at meetings, forums and networks.
Ensure all HR Audit topics are covered and co-lead the closing of any HR Audit findings.
In consultation with the Human Resources Manager will make decisions on HR issues
Ensure local and international consultants are sourced according to agency guidelines and the database updated as needful.
Perform other duties, as assigned.
REQUIRED QUALIFICATIONS AND EXPERIENCE:
Personal/Professional Skills:
Strong written and verbal communication skills.
Sound coordination skills and a demonstrated ability to multi-task.
Demonstrated proactive leadership ability,
Diplomacy, flexibility, and resourcefulness.
Strong critical thinking and creative problem-solving skills.
Ability to work effectively in diverse environments and Calmness under pressure
Respect the importance of confidentiality, as you will be dealing with employees' personal details
Must possess the ability to build good working relationships with colleagues at all levels
Must be fair and objective in handling situations related to employee relations
Good planning, monitoring and organizing skills and experience
Results-oriented and ability to work with minimum supervision
QUALIFICATIONS
First
Degree in Law, Business Administration or Social Sciences. A Master’s
Degree in Administration / Human Resources and or a professional HR
certification will be an added advantage
Minimum of 3+ years post
graduate experience in Administration/Human resource management,
preferably in an International Organization;
Must demonstrate a good understanding of contemporary human resource issues and best practices
Sound knowledge of local labor laws and ability to understand and interpret legislative and policy issues
Knowledge of payroll management will be an added advantage
Must be familiar with participatory approach to developing HR Processes and Systems
Proficiency in the use of Microsoft Office suite, including Word, Excel, PowerPoint and Outlook
TO APPLY
Interested candidates should download the CRS Application Form using this link http://goo.gl/8OOQcp and send with a detailed 3-page resume both in a single file document to NG_HR@global.crs.org
Applications sent in the required format will be considered and only short listed candidates will be contacted.
DUE DATE: 29 June, 2016
Jobs at Catholic Relief Services (CRS)
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