Jobs at Anambra State Government via World Bank

Anambra State Government is implementing a world Bank Assisted Additional Financing of Community and Social Development Project (CSDP). The Project has the objective to increase access by the pour to improved social and natural resource infrastructure services in a sustainable manner throughout Nigeria.

This will be achieved through the provision of grant support to benefiting communities for implementation of community-driven micro projects under approved Community Development Plan (CDP). In order to commence State-Level implementation of the additional financing, the positions below are vacant:

ACCOUNT CLERK

DUTIES
Checking and passing of payment vouchers
Keeping advances register
Rendering monthly returns on advances
Maintaining vote books and unclaimed cheques/wages registers and cash books
Rendering A.I.E and bank reconciliation returns and handling routing correspondences

QUALIFICATIONS AND EXPERIENCE
OND in Accountancy or Business Administrations

Remuneration
The position is remunerated based on agreed terms with the World Bank

ASSISTANT PROJECT ACCOUNTANT

DUTIES
Assisting in preparing budget and work plan for the SA
Assisting to maintain the SA assets database
Assisting to prepare monthly/quarterly reports in accordance with accounting reporting requirements
Managing and controlling inventory and stores of the agency

QUALIFICATIONS AND EXPERIENCE
A degree/HND in Accounting, Banking and Finance and/or their equivalents with at least 5 years post qualification experience.
Membership of professional Association such as ICAN, ACA, ACCA, ANAN and knowledge of computer based accounting packages and experience in donor funded or rural development project audit will be an added advantage

SECRETARY TO THE GENERAL MANAGER

DUTIES
Providing secretarial assistance such as taking dictation in shorthand and reproducing them in typed script
Receiving visitors, enquires and telephone calls on behalf of the Manager,
Supervising subordinate;
Taking notes of meetings and assisting in producing the briefs for meeting
Assist the General Manager in covering Board meetings.

QUALIFICATIONS AND EXPERIENCE
A first degree or HND in Secretarial Administration,
Computer skills - presentation, internet and microsoft office packages.
He/She must have at least 7 years secretarial experience

OPERATION OFFICER

DUTIES
Sensitize and mobilize communities on CSDP project objectives and activities as well as issues related to HIV/AIDs
Facilitate communities to undertake needs assessment and prioritization that are socially inclusive and environmentally sustainable
Facilitate communities in the formulation of CDP in line with (second bullet point) above;
Build capacity of the CPMCs and LGRC Desk Officers, as appropriate through providing training at requisite area.’, e.g. Participatory Rural Appraisals (PRAs), record and bookkeeping, project management, mainstreaming gender, environment and natural resources issues etc as identified by the project officer
Supervise the implementation of the CDPs to ensure quality assurance;
Ensure timely replenishment of account of the CPMCs
Collect, collate and forward to the M&E Department, information/data on micro-projects activities in communities;
Submission of monthly, quarterly and annual departmental reports to M&E Department on schedule, through the Manager, Operations
Set monthly and quarterly performance targets based on the work plan
Submit regular reports to the Project officer or relevant section for whose activity they are deployed at any point in time: and
Responsible to the project officer, Supervision.

QUALIFICATIONS AND EXPERIENCE
A first degree or HND in Engineering, Social Sciences, Biological and Natural Science, Business Administration, Accountancy or related field, with at least 1 year post qualification experience in any area
Computer literacy and willingness to learn and work extra hours and on weekend is a must.
Applicants are not expected to be more than 35 years as at the time of recruitment and not above Grade level 9 if recruited from the civil service

INTERNAL AUDITOR

DUTIES
Preparation of quarterly Internal Audit report of the Agency
Preparation of Audit programme for the year
To review and monitor the disbursement of the Agency (SOE);
To strengthen the Internal Control system of the project;
To review all the authorizations, approvals, eligibility and documentation of expenditures.
To review the financial transactions of the communities in line with Financial Procedures Manual.
To undertake value for money audit of all projects activities,
To inspect and monitor all Micro-projects in the communities.
To carry out both compliance audit and non financial audit.
Inspection and appraisal of the accounting system in operation at the establishment to ascertain its adequacy and effectiveness.
Verifying the cash and other assets of the project.
Examine that the reconciliation statement with the carried monthly/weekly Bank statement.
Ensure that the system of internal check and internal control introduced for the prevention or early detection of fraud and loss of cash stores and other assets of the project is adequate
Ensure that deposit register is maintained as provided in the FPM
Check all postings of the assets purchased during the year to the assets ledger
Ensure that every advances made is properly authorized
Ascertain that the agreement for the advances is properly executed.
To have unrestricted access to any project documents, files or minutes
To prepare and ensure complement for the projects monitoring and evaluation system reports
Any other duty(ies) assigned by the General Manager

QUALIFICATIONS AND EXPERIENCE
A University degree, Higher National Diploma in Accounting or Banking and Finance and a membership of professional association such as ACA, ACCA, ANAN or other equivalent with at least 5 years post qualification experience.

PROJECT OFFICER (IEC & TRAINING)

DUTIES
Supervise and carry out promotions and outreach programme to create awareness of SA activities.
Facilitate the carrying out of advocacy for the CSDP at the slate level through Information, Education and Communication (IEC) campaign
Ensure linkage with relevant ministries/agencies on integrating collective action and mobilization of resources for sectoral development plans
Undertake regular skill gap analysis of project staff, line ministries, LGRC and CPMC members and identify requisite training to address them.
Supervise, in liaison with relevant SA staff and line ministries staff all training delivery to CPMCs and LGRCs;
Prepare budget estimates and annual work plan for training, information, education and communication activities of the SA;
Maintain links with and update knowledge of other agencies programmes on advocacy, sensitization and awareness and communication
Be Responsible for preparing periodic reports on progress in advocacy, mobilization and awareness, measured against the targets of annual work plans and legal funding requirements (eg IDA/Donor requirement)
Responsible for communication materials development
Organize learning events for stakeholders
Coordinate and facilitate CDD cross-learning events and information sharing amongst stakeholders
Monitoring and coordinating of information, education and communication activities
Any other duties as may be assigned by manager, operations

QUALIFICATIONS AND EXPERIENCE
At least a first degree in Social Sciences, Natural Resources Sciences, Rural Environmental Development, Agricultural Extension with at least 5 years post qualification experience part of which must relate to training and social analysis,especially rural appraisals.
Computer literacy is compulsory and experience in community level facilitation and mobilization is an added advantage.

PROJECT OFFICER (PROCUREMENT)

DUTIES
Be responsible for procurement at the SA including procurement planning design, implementation, management and training
Be responsible for the preparation of bid documents (inclusive technical specifications) for the acquisition of goods/services;
Serve as Secretary of all evaluation fund selection of consultants and suppliers within agreed processes;
Effectively manage all contracts and ensure that deliveries (quality/quantity/time) are in line with contract provisions;
Ensure appropriate sanctions are applied on defaulting constructor:
Provide training on procurement and community contracting to Operations Officers.
Provide assistance to financial officers on contractual disbursement
Ensure that CPMCs adhere to procurement procedures and guideline;
Prepare and submit procurement status reports on a quarterly basis its part of financial monitoring report;
Prepare evaluation reports for all evaluation of goods and services;
Maintain comprehensive procurement unit cost database to be used in preparing a Project Cost Document and provide up to date information on all procurement at the SA;
Ensure that procurement plans are implemented as scheduled
Provide training to the communities on community contracting; and
Any other duties as may be assigned General Manager.

QUALIFICATIONS AND EXPERIENCE
At least a first degree in Business Administration, Engineering, Architecture, Marketing, Purchasing and Supply or related fields with at least 5 years post qualification experience part of which must relate to procurement in a foreign funded agency or state government due process office
Computer literacy is compulsory and experience in community contracting is an added advantage

PROJECT OFFICER (MANAGEMENT AND INFORMATION SYSTEM)

DUTIES
Design and prepare CSDP Management Information System operational manual
Assess the information needs for the various components of the SA
Review alongside other project staff the data collection forms at the different stages of the micro projects cycle;
Prepare technical specification for the procurement of necessary MIS hardware and software application;
Monitor the operations of the MIS
Upgrade hard and software maintenance
Ensure MIS hard and software maintenance:
Establish the working schedule and the Mis design
Develop reports or formats using existing MIS data
Develop and prepare the required documents using a friendly report generator;
Any other duty as may be assigned by the M&E Manager.

QUALIFICATIONS AND EXPERIENCE
Degree or its equivalent in Electrical/Electronic Engineering, Information Management, Computer Science, Engineering and related fields.
Five years post qualification experience, two of which must have been in the design, development and implementation of Databases and client - Server Software applications.
Knowledge and experience with development tools.,client side rapid applications development and experience using friendly report generator would be an advantage.

PROJECT OFFICER (MONITORING & EVALUATION)

DUTIES
Responsible for data collection, collations and analysis for field level activities
Provide implementation assistance to M&F Manager
Compilation of monthly, quarterly and annual reports
Monitor progress towards attainment of targets and to adapt targets to realities,
Provide an improved foundation for planning effective resources use
Identify unacceptably high cost interventions and operations.
Provide records of events,
Provide information base for future evaluations, maintain quality standards;
Any other duties that may be assigned by the M& E Manager.

QUALIFICATIONS AND EXPERIENCE
At least a first degree in Social Sciences, Statistic, Natural Sciences, Rural Development and related fields, with at least 5 years post qualification experience part of which must relate to monitoring and evaluation of community based initiatives.
Computer literacy is compulsory and experience in Community Driven Development (COD) is an added advantage.

PROJECT OFFICER (SUPERVISION)

DUTIES
Responsible for supervising and coordinating the activities of operations officer
Regular and timely liason with other project officer for deployment of operations officers for field level activities
Assist in the provision of technical advice on all engineering works eg construction/rehabilitation of infrastructure, erosion control bands, feeder road construction etc.
In close liason with relevant state ministries, departments agency(ies) ensure the adoption of state approved standard technical designs for social infrastructure
Ensure compliance with state level technical specification/standards for all social infrastructure.
Prepare budget and work plan for supervision of CDPs and micro projects contained therein.
Provide guidance t operations officer designed to undertake supervision.
Regularly submit month;y supervision reports to the managers operations and M&E
Provide specific reports on supervision as may be requested by any of the managers and the general manager
Assist in organizing training for line ministries, LGA, LGRC and operations officers in social infrastructure operations and maintenance
Liase with the relevant state agency for certification for all social infrastructure at completion
Directly responsible to the operations manager
Any other duty(ies) assigned bt the Manager, Operations.

QUALIFICATIONS AND EXPERIENCE
At least a degree in Engineering, Architecture, Social and Natural Sciences, with at least, five (5) years experience in design and/or supervision of social infrastructure construction.
Computer literacy is essential and experience in implementing Community level infrastructure is an added advantage.

PROJECT OFFICER (MONITORING & EVALUATION)

DUTIES
Responsible for data collection, collations and analysis for field level activities
Provide implementation assistance to M&F Manager
Compilation of monthly, quarterly and annual reports
Monitor progress towards attainment of targets and to adapt targets to realities,
Provide an improved foundation for planning effective resources use
Identify unacceptably high cost interventions and operations.
Provide records of events,
Provide information base for future evaluations, maintain quality standards;
Any other duties that may be assigned by the M& E Manager.

QUALIFICATIONS AND EXPERIENCE
At least a first degree in Social Sciences, Statistic, Natural Sciences, Rural Development and related fields, with at least 5 years post qualification experience part of which must relate to monitoring and evaluation of community based initiatives.
Computer literacy is compulsory and experience in Community Driven Development (COD) is an added advantage.

GENERAL MANAGER

DUTIES
Exercise the powers and authorities of the State Agency (SA) as provided for in section 4.3 of the Project Implementation Manual
Be in-charge of general administration of the CSDP;
Manage SA personnel,
Be the accounting officer of the SA;
Give approval for proposal of CDPs recommended by the SA management Committee:
Authorize expenditure in accordance with the annual budget and work programme of the SA as approved by Board of Directors (BOD)
Represent the SA in all its dealings with third parties at the level of the Management;’
Conduct dialogue with donors and those capable 0f providing complimentary technical and administrative skills and financial resources
Delegate his authority to the staff of the Agency to the extent necessary for the effective performance of the activities of CSDP
Perform such other duties as may be required for the effective functioning of the SA and
Ensure regular reporting and adherence to the SA reporting relationship with the Project Financial Management Unit (PFMU)of the state.

QUALIFICATIONS AND EXPERIENCE
A university degree in Social Sciences, Natural Sciences, Engineering and/or any other relevant degree with at least fifteen years post-qualification experience in the private or public sector, five of which must be at management level.
A higher degree and experience in the management of rural development projects shall be an added advantage.

OPERATIONS MANAGER

DUTIES
Supervising and coordinating the overall activities of the operations department
Supervising the processing of applications seeking SA funding and technical: management support;
Ensuring conduct of desk and field appraisals and forward reports to the Project Management Committee for review based on set criteria;
Provide overall supervision of formulation and implementation process of CDPs and micro projects by CPMCs;
Ensuring the maintenance of records on all CDPs and micro-projects on a continuous basis  and passing on such information to the M& B department
Ensure that requisite assistance is rendered to communities as and when required;
Liasing with relevant MDAs to provide technical and back-up suppot to communities
Consolidate annual work plans and budget of the department
Provide quarterly and annual projections for CDP and micro projects implementation.

QUALIFICATIONS AND EXPERIENCE
A university degree in Agriculture, Engineering, Extension Services, Social Science, Natural sciences, Project Management and any other relevant degree, with at least twelve years post qualification experience.
Previous experience in rural development projects or extension services shall be considered as additional advantage.

FINANCE AND ADMINISTRATIVE MANAGER

DUTIES
Ensuring efficient running of the office and the maintenance of all office facilities
Processing and paying all bills, salaries (etc) pertaining to the smooth running of the SA;
Maintaining schedules of personnel, welfare and other personnel actions;
Ensuring the proper recording of financial transactions of the Agency;
Generating adequate, reliable and timely financial reports for the GM and other departments;
Preparing annual budgets and workplans for the SA;
Processing and managing all fund disbursements as well as ensuring proper documentation  to facilitate the release of funds front funding agencies to communities
Liaising with banks, tax authorities, and other regulatory agencies on behalf of the SA;
Preparing monthly and quarterly reports on financial progress of micro-projects and COPs;
Preparing quarterly financial management reports (FMRs)
Assisting the GM in the day-to-day running of the SA;
Reviewing financial transactions of communities in line with general guidelines issued by the SA, FPSU and funding agencies and making reports tot he GM
Offering training and capacity building in the areas of financial management record keeping and other related matters to the community.

QUALIFICATIONS AND EXPERIENCE
A university degree or membership of professional association such as ACA, ACCA or their equivalents or Higher National Diploma in Accounting or Banking and Finance with at least twelve years post qualification experience.

MONITORING AND EVALUATION MANAGER

DUTIES
Ensuring the maintenance of records of all types of data and information on SA activities.
Overseeing the monitoring and evaluation department of SA and coordinating the activities of the MIS and M&E units
Providing guidelines and guidance for the operations of the MIS and M&E units for them to meet the expectations of the SA
Liasing with the LGRC and other departments of the SA for M&E purpose and working with the communities to ensure effective participatory monitoring and evaluation of CDPs and micro projects
Consolidating annual budget and work plan for the department
Designing field data collections and collation formats for the SA
Develop terms of reference and provide guidance for all M&E studies
Liasing with the operations and finance and administration departments to collect and collate data for tracking of key activities of the SA (budget performance, financial matters like costing/pricing of CSDP activities in the state, operations etc)
Providing cumulative records analysis and statistics of activities over time to guide operations and provide information base for planning and future evaluation.

QUALIFICATIONS AND EXPERIENCE
A university degree in Agriculture, Statistics, Social Sciences, Engineering, Extension Services or Project Management, with at least twelve years post qualification experience.
Knowledge of Computer analysis software is mandatory.
Previous experience in project monitoring and evaluation shall he an added advantage.

ADMINISTRATIVE OFFICER

DUTIES
Management of personnel matters
Supervising clerical staff
Maintaining and operating an open and secret registry
Ensuring appropriate record keeping, filling and documentation of all agency mails and correspondence
Managing all office utility services
Maintaining office assets including vehicles, plants office premises etc

QUALIFICATIONS AND EXPERIENCE
First Degree or equivalent in Social Sciences and Humanities with at least five (5) years relevant post qualification experience.
Knowledge of MS computer packages is essential.
Experience in a personnel office management is necessary

TO APPLY
Applicants should send their applications signed and sealed with telephone number/s and email and addressed to:

The Board Chairman,
Community and Social Development Project (CSDP),
Ministry of Economic Planning, Budget & Development Partners,
Jerome Udoji Secretariat Complex, Akwa,
Anambra State,
Nigeria.