At RusselSmith, we believe that without having the right people,
excellent processes and investments in technology mean nothing. Bright,
passionate, energetic people have therefore been the reason for our
continued growth over the years.
We are continually on the
lookout for go-getters to join our ever-growing team of multi-talented
people. If you love what you do, if you want to make a difference in the
world through your work, if you want an enabling and challenging
environment in which to learn and grow, then RusselSmith is the right
place for you.
BILLING & CREDIT OFFICER
SUMMARY OF FUNCTIONS
Preparation of bids and ensures conformity to tender requirements.
Responsible
for compiling data for preparing estimates; examining performance
requirements, delivery schedules, estimates cost of materials,
equipment, and production to ensure completeness and accuracy.
Develops and updates pricing spreadsheet models and pricing charts.
Drafting required documents to accomplish proper contract administration, and answering Management queries.
Participates
in bid selection, establishes evaluation criteria, and analyzes bids to
determine company’s suitability and responsiveness and advice where
otherwise.
Supervises the following units’ processes - Sales Account
Management, Departmental Administration, Strategy and Contract
Management.
Maintains conformed copies of tender documentation within organizational responsibility.
Advises
relevant departments on documentation for company projects as per
contractual obligations. Works closely with the respective departments
to implement and ensure the fulfillment of contracts needs.
Assists
in providing business advice and guidance to others on contracting work
and prepare correspondence that supports contractual actions and
recommendations.
Review project plans to assure performance is measured against plans.
Collate
and compute weekly, monthly, quarterly and annual data on contracts
quotes and actual spend. Prepares monthly status reports, summaries and
other correspondence.
Bid Preparation, Submission and Reporting-
Liaising between the company and NIPEX, Client or other relevant bodies
on project bids, applications and tender in the upstream sector of the
industry.
Ensure that all proposals/applications submitted to NIPEX,
Client or other relevant bodies are in compliance with statutory
requirements and are submitted as at when due to the relevant agencies.
Responds
to the needs of the customer in an official request for proposal (RFP).
Analyzes potential benefits and drawbacks of each bid. Responds within
24 to 48hours to all request for quotes (RFQ) and request for proposal
(RFP) enquiries.
Prepares and monitor the process of necessary bid tenders documentations.
Direct
and coordinate activities of personnel engaged in contract process.
Communicates the bid documentations to respective departments or persons
either via telephone or electronic or in person.
Contract
Development- Develops contracts, ensuring that it satisfies legal
requirements, align with company objectives and reflect the terms
proposed by the customer and company.
Understands the company’s
policies and procedures, interests and strategic planning as well as
laws and rules governing contracts.
Contract Management- For existing
contract, collects, organizes and files documentation for contracts.
This includes documents that show how the contractor performs and
complies with a contract. Conduct audits of contracts. Ensuring full
compliance with stipulated terms.
Under the supervision of management ensure that set tasks contributes to the organization achievement of its strategic goals.
Resolve
issues and disputes, terminate or renegotiate contracts in which
company may perform poorly and proffer preventive measures to mitigate
reoccurrence
Provides spe...t advice and guidance on contracting and related issues.
Analyze market and delivery systems to assess present and future project personnel availability.
Develop and implement contract management instructions, policies, and procedures.
Review, evaluate, specifications for issued and awarded bids.
Represent companies in negotiating contracts and formulating policies in regards to contract management.
Prepare documentations for bids awarded.
Communicates
with customers- Communicates with people outside the organization,
representing the company to customers and other external agencies where
necessary.
Establishing and Maintaining Interpersonal Relationships -
Developing and maintaining constructive and cooperative working
relationships with customers.
Monitors request for proposals and request for quotes and prepares necessary documentation for submission.
Manages and ensures adherence of company’s price quotes to RFQ.
Coordinates the preparation of contracts and contract amendments and ensures compliance with legislation.
Monitors contract progress and compliance, change orders and reviews.
Prepares monthly status reports, summaries and other correspondence.
Performs other duties as required or as assigned.
REQUIREMENTS
Educational Qualifications:
A good university first degree is required
EXPERIENCE REQUIRED:
2-5 years
Skills/Qualifications Required:
Good Communication and Presentation Skills
Good Business Writing & Reporting Skills
Good Relational and Interpersonal Skills.
Good Team Spirit and Problem Solving Skills
Good Oral and Written Communication Skills.
Strong Quantitative Skills i.e. Statistics & Data Analysis Skills
Good Reasoning skills; Multi-tasking & Organizational Skills
Good Analytical Skills
Good Time Management Skills
APPLY HERE
Job Vacancy at RusselSmith Group
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