The Global Health Supply Chain - Procurement and Supply Management
Project is a USAID program implemented by SAII Associates Ltd. /Gte., an
associated company of Chemonics International Inc. in Nigeria. The
purpose of the Project is to ensure uninterrupted supplies of health
commodities in support of U.S. government-funded public health
initiatives throughout the world.
We are recruiting to fill the vacant position below:
PROGRAM MANAGER
JOB DESCRIPTION
The
Program Manager will assist with program monitoring and support across
technical and administrative teams for effective implementation.
The Program Manager will report to the Country Director.
RESPONSIBILITIES
Manages
day-to-day support to the GHSC-PSM Country Director, including
communicating and assisting with home-office and Mission requests, in
close coordination with the field office Senior Management Team (SMT).
Appropriately consults with Country Director and the home-office Country Team to help make informed decisions.
In
consultation with Project leadership and technical leads, assists in
maintaining up-do-date overarching project tracking tools including but
not limited to the Incident Report Tracker, a Program Tracker, and the
detailed Team Trackers.
Assists with monitoring activity implementation and reminding relevant team members of activity timelines.
Identifies
issues or potential risks and makes informed decisions on how to
address the issues, communicating, when appropriate, with the Country
Director and SMT.
In consultation with the Country Director, assists
with the facilitation of meetings both internally and externally by
organizing and scheduling business meetings as assigned: ensuring
conference rooms and other venues are reserved; and coordinating
transportation if necessary to meeting venues.
Assists in taking
meeting notes during business meetings, developing/disseminating to the
appropriate responsible parties any follow up action items from
meetings, and following up with relevant parties to ensure
implementation of the project activities are in line with the meeting
takeaways.
Attend team and other technical and administrative
meetings as assigned; in consultation with supervisory staff, prepare
and circulate in advance meeting agendas: prepare and circulate draft
minutes of meetings; and following review by supervisory staff, revise
and circulate Finalized minutes (after review as appropriate>
including follow-up on outstanding tasks identified during the meeting.
Reviews and provides comments on project technical work and project reports, if/as needed.
Performs
all tasks and responsibilities demonstrating behaviors associated with
Chemonics’ values and competencies at all levels in the company.
Fosters
and demonstrates a workplace inclusive of creating opportunity, serving
others, building trust, innovation and exceeding expectations.
Assist Project leadership and technical leads and other project staff with other administrative tasks as needed.
Perform other duties as may be assigned
QUALIFICATIONS
Applicants for this position should possess the following minimum qualifications:
Bachelor's Degree or HND or equivalent in Public Administration, Public Health, Social Sciences, Management, or equivalent
Minimum
5 years of project management or relevant work experience providing
program support in health-related programs (with an international NGO
preferred).
Excellent computer skills - good knowledge of MS Office applications
Strong analytical and problem solving skills
Experience with a USAID funded contract or grant is a significant plus.
Able to understand and follow specific instructions with a keen attention to detail
Demonstrated ability to communicate clearly and concisely orally and in writing in English.
Demonstrated
ability to fellow standard practices and procedures, receive general
instruction and supervision on work progress, and make significant
contribution to end results.
Demonstrated resourcefulness in problem-solving and initiative to learn new skills.
Good interpersonal skills with a demonstrated ability to work independently as well as part of a team
Ability and willingness to travel outside Abuja
Ability to perform multiple tasks simultaneously and to meet demanding timelines
Strong organizational skills
PROCUREMENT ADVISOR
LOCATION: Abuja, Nigeria with intermittent travel throughout the country
The report directly to: The Team Lead or his/her designee
PRINCIPAL DUTIES AND RESPONSIBILITIES
Conduct
the procurement process for technical and operational procurement -from
solicitation to final delivery of goods and services, to submission of
purchase order (PO) to Finance for payment processing.
Track
operational and programmatic procurement requests, Ensure all requests
are logged, acknowledged and acted upon in a timely and compliant
fashion and are consistently updated in the procurement tracker.
Contribute
to regular updates, of the vendor database, with the objective of
promoting a more transparent and competitive procurement process. The
vendor database will contain a selection of vendors and service
providers.
Cultivate and manage relationships with local vendors and
service providers to ensure they fully understand USAID/FAR compliant
procurement processes and systems and requirements for working with
Chemonics.
Draft negotiation memoranda, selection memos and other
procurement documentation where applicable, and ensure this is on file
for.ell procurements.
Prepare purchase orders before they are
submitted to selected vendors and work closely with the Program and
Operations teams to ensure all procurements adhere to the specifications
in the procurement action request (PAR) forms prior to final
purchasing.
Upon completion of procurements, prepare all necessary paperwork is on file prior to submission to Finance for payment.
Conduct regular audits of the electronic and hard procurement files to ensure compliance with requirements.
Preparation
of PSM procedure documents using PSM enterprise management system
(Orion and CRM) to initiate procurement actions including price request
(PR), Price Quotation and price orders
Production monthly and quarterly reports of procurement actions and status
Other tasks as assigned by the supervisor.
QUALIFICATIONS
Applicants for this position should possess the following minimum qualifications:
A university degree in a relevant subject area is required
Minimum of 3-5 years of experience in procurement required
Experience with USAID or US Government funded programs following US FAR and AIDAR regulations highly desired
Fluent written and spoken English required
Strong organization skills and ability to work as a team oriented culturally, diverse environment
Ability to handle multiple tasks simultaneously, set priorities and work independently
Excellent,
interpersonal skills and ability to liaise with a diverse group of
project staff, vendors throughout the country and international staff
required.
TO APPLY
Applicants should send their CV's/Resumes and contact information for at least three professional references to: PSMNigeriaRecruit@ghsc-psm.org clearly indicating in the subject line the position desired.
Note: Only shortlisted candidates will be contacted.
DUE DATE: 16 November, 2016
Job Opportunities at USAID
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