Jobs at Solidarites International

For over 35 years, the humanitarian aid organization SOLIDARITÉS INTERNATIONAL has been committed to providing aid in the event of conflict and natural disasters. Our mission is to provide aid as quickly and as efficiently as possible to endangered populations by meeting their vital needs: drinking water, food and shelter.

After providing emergency aid, our humanitarian teams accompany the most vulnerable families and communities until they recover their livelihoods and self-sufficiency, to enable them to deal with the challenges of an uncertain future with dignity.

ADMINISTRATIVE COORDINATOR ASSISTANT
LOCATION: Maiduguri

ADMINISTRATIVE MANAGEMENT OF PERSONNEL:
Welcome and participate in administrative briefing of new personnel.
Assist the administrative Coordinator for the administrative management of recruitment and hiring
Participate in the organization of training.
Ensure archiving and monitoring of individual dossiers and deliver all documents relative to the professional life of Solidarités International employees.
Ensure the confidentiality of all HR datas.
Participate in the monitoring of work contracts on the base.
Collect payment details and integrate them into the Human resources management software (Homcre).
Issue pay slips and supervise payment of salaries after approval the approval of Administrative Coordinator.
Calculate taxes and duties and create pay records for the relevant departments
Keep an organization chart up to date for the base and mission.
Assist the administrative Coordinator in the organization and conduct of meetings with personnel representatives
Participate in the application of policies relating to salaries and benefits and internal regulations for Solidarités International
Monitor changes in the cost of living and update the food basket table on monthly basis.

Team management
Train and support team members under his or her supervision or on the other bases of Solidarites International Nigeria mission when needed or requested.
Ensure the minimal replacement of members of the admin services in case of absence (days of, sickness etc.)

Treasury / accounting / management
Supervise the physical maintenance and safety of cash boxes.
Prepare monthly closing, revision and integrity of accounts for the coordination base.
Issue vouchers, supervise archiving of records as per Solidarites International’s defined procedures.
Participate in audits or any checks issued by partners or head office, at the base level.
Participate in the consolidation of budget follow ups and cash forecasts at the base level.
Monitor due dates for payments of contracts managed by the administrative coordinator.
List liquidity needs in concert with the administrative coordinator.
Carry out pay-outs and advances, within established guidelines.
Keep the registry of cash pay-outs and the cashier’s register.
Record budgetary transfers and keep accounting codes.
Verify, before recording, that records conform to regulations and procedures of Solidarités International.
Translate accounting documents in English if necessary
Exchange currencies at request of superiors
Verify cash balances daily and report any discrepancies to superior
Archive accounting records according to Solidarités procedures after a final verification of receipts etc.
Guarantee security of the cash and confidentiality of information

Reporting / communication:
Participate in supervision of regulations in effect
Aid admin coordinator in relations with administrative authorities

REQUIREMENTS
EDUCATIONAL
Minimum Bachelor degree in Finance.
Professional Certification will be an added value.

EXPERIENCE:
Minimum 2-3 years of proven experience in relevant field of Finance and HR.
Work Experience in Humanitarian Sector in a cross-culture setting will be of an added value.
Previous team management experience
Previous experience of remote management of teams.

SKILLS:
Good interpersonal and conflict management skills.
Ability to work under pressure and manage personal stress.
Strong verbal and written communication skills
Strong knowledge of Computer applications, specifically MS XL.
The list above is not strictly definitive; an employee working within the framework of these tasks may carry out other tasks if asked to do so by his/her line manager.

LOGISTIC COORDINATOR ASSISTANT
LOCATION Maiduguri

OBJECTIVES :
Under the supervision of the Logistics Coordinator, the Assistant Logistics Coordinator will:

 Assist the Logistics Coordinator in the support of the mission logistics activities.
In particular, he/she supports the base logisticians and supply logisticians in their tasks.
Manages the logistics tasks of Abuja base and procurement processed in Abuja,
He helps the logistics coordinator on compilation of monthly logistics reports and its analysis
When necessary, deploy to SI bases and sub bases in Borno to carry out assigned tasks.

JOB
Coordination base logistics :
 Act as  Base logistics assistant  on office and guest house management specially on:
Ensuring a follow-up of the contracts
Ensuring the monitoring the maintenance of all the structures related to the functioning of the base (office, guest-house).
Office supply
Planning short and long term office equipment needs
Ensuring regular maintenance of the SI fleet and good condition of rental vehicles
Following up driver and security-guards planning
Making sure all the follow-up documents are regularly updated (fuel, logbooks, consumption, durable equipment, stock report, IOF and contract follow-up, etc)

Domestics travel management:
Focal point for booking flight tickets between Abuja and Maiduguri and other states.
Cancellation of flight tickets when required
Communicate with department coordinators for the approval of flight request

ITC:
Ensures Implementation of backup and data-protection procedures
When necessary provide technical assistance to teams
Following the registration of telecommunication equipment

Field support:
Participate on the setup of new or existing operational bases
Identify and establish list of suppliers of program and office materials.
Monthly update of price list.
Support actively the logistician on responding to programs’ operational needs
Logistics HR:

Build the capacity of Abuja logistics staffs, including drivers and Security guards,
Take part in Identify training needs of national logisticians and conduct training sessions as needed,
Ensure smooth collaboration within the team and with other departments
Reporting:

Prepare quality and analytical input to  monthly logistics pack, feedback to the bases,
Report to the Logistics Coordinator her/his achievements and constraints,
Report to the Logistics Coordinator of any malfunctions occurring in Abuja or at the field offices,

REQUIREMENTS
Educational
Minimum Bachelor Degree in relevant field.
Professional Certification will be an added value.

EXPERIENCE:
Minimum 2-3 years of proven experience in relevant field of Logistic and Supply
Work Experience in Humanitarian Sector in a cross-culture setting will be of an added value.
Previous team management experience
Previous experience of remote management of teams.

SKILLS:
Good interpersonal and conflict management skills.
Ability to work under pressure and manage personal stress.
Strong verbal and written communication skills
Strong knowledge of Computer applications, specifically MS XL.
The list above is not strictly definitive; an employee working within the framework of these tasks may carry out other tasks if asked to do so by his/her line manager.

TO APPLY
Applicants should send CVs to job.applications@solidarites-nigeria.org

Due to the Urgent Needs of this position, recruitment for this position will be closed by 11th March, 2017. Applications received after 5pm on 11th March, 2017 will not be entertained.

Applications not fulfilling the below criteria will not be entertained;

Resume file should be named with applicants name.
Email Subject should be “Application for the Position of Administrative Coordinator  Assistant Maiduguri”

DUE DATE: 11 March, 2017