Administrative Roles at Hamilton Lloyd and Associates

Hamilton Lloyd and Associates - Our client is a global leader in the adhesive market and also has business focus in laundry, homecare and beauty care business. Due to internal expansion, they are looking to hire the services of:

PERSONAL ASSISTANT TO HR MANAGER
LOCATION: Ibadan

JOB SUMMARY
The Personal assistant shall support the work of HR Managers to undertake a variety of administrative, clerical and managerial tasks.
He/she shall provide personalized secretarial and administrative support in a well-organized and timely manner.

JOB RESPONSIBILITIES
Act as the point of contact between the manager and internal/external clients
Screen and direct phone calls and distribute correspondence
Handle requests and queries appropriately
Manage diary and schedule meetings and appointments.
Make travel arrangements
Liaising with staff, suppliers and clients.
Preparing letters, presentations and reports

MAN SPECIFICATION
Required Education: Degree in any relevant related course
Required Experience : 4 - 6 years of similar work experience

REQUIRED SKILLS/ABILITIES:
Proven work experience as a personal assistant
Knowledge of office management systems and procedures
MS Office and English proficiency.
Outstanding organisational and time management skills.
Up-to-date with latest office gadgets and applications.
Ability to multitask and prioritize daily workload.
Excellent verbal and written communications skills.
Discretion and confidentiality

ADMINISTRATIVE ASSISTANT
LOCATION: Ibadan

JOB SUMMARY
The Administrative Assistant shall perform a variety of administrative and clerical tasks. Which includes providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities.

JOB RESPONSIBILITIES
Maintains workflow by studying methods; implementing cost reductions; and developing reporting procedures.
Creates and revises systems and procedures by analysing operating practices, recordkeeping systems, forms control, office layout, and budgetary and personnel requirements; implementing changes.
Develops administrative staff by providing information, educational opportunities, and experiential growth opportunities.
Resolves administrative problems by coordinating preparation of reports, analysing data, and identifying solutions
Ensures operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques.
Provides information by answering questions and requests.
Maintains supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.
Completes operational requirements by scheduling and assigning administrative projects; expediting work results.
Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.
Contributes to team effort by accomplishing related results as needed.
Assist in the preparation of regularly scheduled reports
Develop and maintain a filing system
Update and maintain office policies and procedures
Submit and reconcile expense reports
Provide general support to visitors
Act as the point of contact for internal and external clients
Liaise with executive and senior administrative assistants to handle requests and queries from senior managers.

MAN SPECIFICATION
Required Education: Degree in Business Administration or any other related course
Required Experience : 4 - 6 years of similar work experience

REQUIRED SKILLS/ABILITIES:
Proven experience as an administrative assistant, virtual assistant or office admin assistant.
Knowledge of office management systems and procedures.
Working knowledge of office equipment, like printers, desk top etc
Proficiency in MS Office (MS Excel and MS PowerPoint, in particular).
Excellent time management skills and the ability to prioritize work.
Attention to detail and problem solving skills.
Excellent written and verbal communication skills.
Strong organizational skills with the ability to multi-task

TO APPLY
Applicants should forward their CV's to: preye@hamiltonlloydandassociates.com
Only successful candidates will be contacted.

DUE DATE: 29 April, 2017