Jobs at The International Medical Corps (IMC)

International Medical Corps (IMC) is a global, humanitarian, non-profit organization dedicated to saving lives and relieving suffering through health care training, relief and development programs. Established in 1984 by volunteer doctors and nurses, International Medical Corps is a private, voluntary, non-political, non-sectarian organization. Its mission is to improve the quality of life through health interventions and related activities that build local capacity in underserved communities worldwide. By offering training and health care to local populations and medical assistance to people at highest risk, and with the flexibility to respond rapidly to emergency situations.

International Medical Corps has been operating in Nigeria since November 2013. It currently has its country office in Abuja and field offices in Kano, Sokoto, Damboa, Dikwa and Maiduguri where it is implementing emergency Water, Sanitation, Hygiene (WASH) and Protection programs, and also building capacity of local health systems and structures, ensuring the provision of quality, accessible Nutrition and Health Care.

HUMAN RESOURCE AND ADMINISTRATIVE OFFICER

DAMBOA

 (For Nigerian Nationals only)

JOB SUMMARY
The Human Resource and Administration Officer reports directly to Senior Human Resource and Administrative Officer. The Human Resource & Admin Officer’s job is to assist to maintain HR programs and policies. The main responsibility of this position is to assist manage recruiting and staffing, performance management, training benefits and compensation administration, organizational development, employee counseling services, administration support to the program.

MAIN RESPONSIBILITIES
Ensuring compliance with Nigerian laws as well as with all IMC compliance and due diligence requirements in the field of Human Resources and Administration
Implementing HR programs and policies as needed by the organization.
Identifying, evaluating, and resolving human relations, employee morale, work performance, and organizational productivity concerns.
Ensuring smooth on boarding and separation for every employee, including ensuring that job descriptions for every position is up-to-date and accurate, ID Cards, performance evaluations and other required processes are implemented on time and to high quality.
Directly supervise HR and Admin Assistants
Contributing to the creation of a positive work environment with a positive image and overall credibility of the organization notably through the code of conduct, ethics, values and stand-point with regards to internal and external actors.
Ensuring that administrative procedures are continually updated and implemented to high quality
Staff detail upload on Costpoint
Provide strategic leadership and technical support in Human Resource and Administration.
Assist to develop and streamline HR practices and policies that are aligned to the organization’s strategy.
Provide direction to staff recruitment and employment contracts.
Maintain and update personnel & Insurance Files.
Preparation/processing of the monthly national staff payroll
Maintain and track staff leave
Oversee the provision of monthly communication tools for all Staff
Build, strengthen and share lessons learned with regard to HR best practices.
Liaise with Snr HR and Admin Officer to coordinate staff human resource matters
Assist in the implementation of employee orientation programs, supervision, and training needs and career development programs.
Facilitation of International/National staff movement – support planning and purchasing of air tickets and accommodation
In collaboration with line Manager, maintain expatriate legal status in Nigeria – work permits, visas and passes.
Ensuring compliance to regulations including personnel policies and records, Employee Laws and Issues.
Advocate and promote a healthy, creative and safe work environment
Supervise administrative support staff.
Other related assignments as assigned by the supervisor. Ensure compliance with  HR policies and the local labor law in all procedures and processes
 In collaboration with line Manager, coordinate staff recruitment and exits, introductions, trainings, staff benefits etc. on field office level
Ensure that staff records are up to date and filed appropriately
 Ensure reporting, documenting and payment of staff benefits, so
 Ensuring proper preparation of purchase request forms and local purchase orders.
 Arranging meetings as tasked and take minutes when required
 Maintaining office supplies and coordinating any necessary maintenance as required
 Ensure the office is well supplied with stationery and other office essential materials
 Providing general administrative support to the team as required
 Supervise the storage and issuing of office supplies
 Organize equipment as and when required.
 Any other task as requested by supervisor

REQUIRED SKILLS:
Demonstrated proficiency with Microsoft Word, PowerPoint and Excel.
Ability to negotiate contracts.
Excellent communicator with ability to speak, write and read the English language.
Able to establish and maintain healthy working relationships with people in course of work.

QUALIFICATION:
Degree in Human Resources, Industrial relations, Business Administration or other relevant degree from an accredited university
 2 years’ experience in similar role, preferably with a non-government organization.
Ethical Conduct for IMC Staff
The International Medical Corps maintains a code of standards of conduct that shall govern the performances of its employees engaged in the award and administration of contracts. No employee, officer, or agent shall participate in the selection, award, or administration of a contract supported /by donor funds if a real or apparent conflict of interest would be involved. Such a conflict would arise when the employee, officer, or agent, any member of his or her immediate family, his or her partner, or an organization which employs or is about to employ any of the parties indicated above, has a financial or other interest in the firm selected for an award. IMC officers, employees, or agents shall neither solicit nor accept gratuities, favors, or anything of monetary value from contractors, or parties to sub-agreements. These standards shall provide for disciplinary actions to be applied for violations of such standards by IMC officers, employees, or agents.

Prevention of Sexual Exploitation and Abuse
Actively promote PSEA (Prevention of Sexual Exploitation and Abuse) standards within International Medical Corps and amongst beneficiaries served by International Medical Corps
.
Compliance & Ethics: 

Promotes and encourages a culture of compliance and ethics throughout International Medical Corps. As applicable to the position, maintains a clear understanding of International Medical Corps’ and donor compliance and ethics standards and adheres to those standards.  Conducts work with the highest level of integrity. Communicates these values to staff and to partners and requires them to adhere to these values

Other duties as assigned. The duties and responsibilities listed are representative of the nature and level of work assigned and are not necessarily all inclusive

HUMAN RESOURCE AND ADMINISTRATIVE ASSISTANT

DIKWA

 (For Nigerian Nationals only)

JOB SUMMARY
The Human Resource and Administration Assistant reports directly to Human Resource and Administrative Officer. The Human Resource & Administrative Assistant’s job is to perform document retention procedures such as filling of documents/record keeping ,serialization both soft and hard copy assist to maintain HR team in during recruitment process as directed by supervisor

MAIN RESPONSIBILITIES
Clerical duties (photocopying, filing, scanning, binding documents etc.).
Perform document retention procedures such as filling of documents/record keeping ,serialization both soft and hard copy
Assist the HR and Administrative Officer  in updating the Office Staff list
Manage and coordinate all travel arrangements for staff as directed by supervisor.
Facilitate timely hotel or guest house booking and arrangement for visiting Staff
Advocate and promote a healthy, creative and safe work environment.
Ensure proper functioning of the office
Overseeing the running of the Guest house and domestic staff.
Custodian and distributor of field office assets.
Manage and monitor all IMC office and home acquisitions, assets..
Ensure that all facilities are well functioning, including housekeeping, office supplies, electricity, maintenance and repair, Internet and other communication function.
Distributor of means of communication to all staff
Ensure Staff time sheets are submitted on time and transferred to Finance department
PR preparation and tracking
Monitoring of Expatriate Visa renewals
Assisting Supervisor in the smooth boarding and separation process for every employee,
ID Cards, performance evaluations and other required processes are implemented on time and to high quality.
Contributing to the creation of a positive work environment with a positive image and overall credibility of the organization notably through the code of conduct, ethics, values and stand-point with regards to internal and external actors.
Maintain and update personnel Files.
In liaison with the HR and Administrative Officer provide monthly communication tools for all Staff
Assist Line Manager in the implementation of employee orientation programs
Assist the Line Manager in the facilitation of International/National staff movement support planning and purchasing of air tickets and accommodation
In collaboration with line Manager, maintain expatriate legal status in Nigeria work permits, visas and passes.
Advocate and promote a healthy, creative and safe work environment
 Ensuring proper preparation of purchase request forms and local purchase orders.
 Arranging meetings as tasked and take minutes when required.
 Assist in the coordination of  any necessary maintenance as required
 Ensure the office is well supplied with stationery and other office essential materials
 Store and issue of office supplies
 Any other task as requested by supervisor

REQUIRED SKILLS:
Demonstrated proficiency with Microsoft Word, PowerPoint and Excel.
Ability to negotiate contracts.
Excellent communicator with ability to speak, write and read the English language.
Able to establish and maintain healthy working relationships with people in course of work.

QUALIFICATION:
Degree in Human Resources, Industrial relations, Business Administration or other relevant Course from an accredited university
 At least 1 year’ experience in similar role, preferably with a non-government organization.
Ethical Conduct for IMC Staff
The International Medical Corps maintains a code of standards of conduct that shall govern the performances of its employees engaged in the award and administration of contracts. No employee, officer, or agent shall participate in the selection, award, or administration of a contract supported /by donor funds if a real or apparent conflict of interest would be involved. Such a conflict would arise when the employee, officer, or agent, any member of his or her immediate family, his or her partner, or an organization which employs or is about to employ any of the parties indicated above, has a financial or other interest in the firm selected for an award. IMC officers, employees, or agents shall neither solicit nor accept gratuities, favors, or anything of monetary value from contractors, or parties to sub-agreements. These standards shall provide for disciplinary actions to be applied for violations of such standards by IMC officers, employees, or agents.

Prevention of Sexual Exploitation and Abuse
Actively promote PSEA (Prevention of Sexual Exploitation and Abuse) standards within International Medical Corps and amongst beneficiaries served by International Medical Corps
.
Compliance & Ethics: 
Promotes and encourages a culture of compliance and ethics throughout International Medical Corps. As applicable to the position, maintains a clear understanding of International Medical Corps’ and donor compliance and ethics standards and adheres to those standards.  Conducts work with the highest level of integrity. Communicates these values to staff and to partners and requires them to adhere to these values

The duties and responsibilities listed are representative of the nature and level of work assigned and are not necessarily all inclusive

Only Short-listed candidates will be contacted.

SENIOR HUMAN RESOURCE AND ADMINISTRATIVE OFFICER

MAIDUGURI

(For Nigerian Nationals only)

JOB SUMMARY
The Senior Human Resource and Administration Officer reports directly to Human Resource and Administrative Manager. The Senior Human Resource & Admin Officer’s job is to assist to maintain HR programs and policies. The main responsibility of this position is to manage recruiting and staffing, performance management, training benefits and compensation administration, organizational development, employee counseling services, administration support to the program.

MAIN RESPONSIBILITIES
Ensuring compliance with Nigerian laws as well as with all IMC compliance and due diligence requirements in the field of Human Resources and Administration
Implementing HR programs and policies as needed by the organization.
Identifying, evaluating, and resolving human relations, employee morale, work performance, and organizational productivity concerns.
Ensuring smooth on boarding and separation for every employee, including ensuring that job descriptions for every position is up-to-date and accurate, ID Cards, performance evaluations and other required processes are implemented on time and to high quality.
Ensure compliance with local labor law
Support line Manager in HR processes
Directly supervise   HR and Admin Officers and HR and Admin Assistants
Contributing to the creation of a positive work environment with a positive image and overall credibility of the organization notably through the code of conduct, ethics, values and stand-point with regards to internal and external actors.
Ensuring that administrative procedures are continually updated and implemented to high quality
Maintain expatriate legal status for expatriates visiting Nigeria – work permits, visas and passes
Staff detail upload on Costpoint
Facilitation of international staff movement – travel and accommodation.
Provide strategic leadership and technical support in Human Resource Management and Administration.
Assist to develop and streamline HR practices and policies that are aligned to the organization’s strategy.
Manage and provide direction to staff recruitment and employment contracts.
Maintain and update personnel & Insurance Files.
Preparation/processing of the monthly national staff payroll
Build, strengthen and share lessons learned with regard to HR best practices.
Coordinate staff human resource matters including liaison with FAD and line Manager
Assist in the implementation of employee orientation programs, supervision, and training needs and career development programs.
Facilitation of International/National staff movement – support planning and purchasing of air tickets.
Maintain expatriate legal status in Nigeria – work permits, visas and passes.
Maintain Office and Staff Accommodation Leases.
Ensuring compliance to regulations including personnel policies and records, Employee Laws and Issues.
Advocate and promote a healthy, creative and safe work environment
Supervise administrative support staff.
 Coordinating Office Supplies and equipments as at when required.
Other related assignments as assigned by the supervisor.

REQUIRED SKILLS:
Demonstrated proficiency with Microsoft Word, PowerPoint and Excel.
Ability to mentor and supervise staff.
Ability to negotiate contracts.
Excellent communicator with ability to speak, write and read the English language.
   Able to establish and maintain healthy working relationships with people in course of work.
Ability to work under pressure and in an hard to reach area
High standard of ethics and intergrity

QUALIFICATION:
Degree in Human Resources, Industrial relations, Business Administration or other relevant degree from an accredited university
 At least 3 years’ experience in similar role, preferably with a non-government organization.
Ethical Conduct for IMC Staff
The International Medical Corps maintains a code of standards of conduct that shall govern the performances of its employees engaged in the award and administration of contracts. No employee, officer, or agent shall participate in the selection, award, or administration of a contract supported /by donor funds if a real or apparent conflict of interest would be involved. Such a conflict would arise when the employee, officer, or agent, any member of his or her immediate family, his or her partner, or an organization which employs or is about to employ any of the parties indicated above, has a financial or other interest in the firm selected for an award. IMC officers, employees, or agents shall neither solicit nor accept gratuities, favors, or anything of monetary value from contractors, or parties to sub-agreements. These standards shall provide for disciplinary actions to be applied for violations of such standards by IMC officers, employees, or agents.

Prevention of Sexual Exploitation and Abuse
Actively promote PSEA (Prevention of Sexual Exploitation and Abuse) standards within International Medical Corps and amongst beneficiaries served by International Medical Corps
.
Compliance & Ethics: 
Promotes and encourages a culture of compliance and ethics throughout International Medical Corps. As applicable to the position, maintains a clear understanding of International Medical Corps’ and donor compliance and ethics standards and adheres to those standards.  Conducts work with the highest level of integrity. Communicates these values to staff and to partners and requires them to adhere to these values

Other duties as assigned. The duties and responsibilities listed are representative of the nature and level of work assigned and are not necessarily all inclusive

TO APPLY
Only Short-listed candidates will be contacted.

All applications should be addressed to the Human Resource Manager, International Medical Corps via the email:

imcnigeriavacancy@internationalmedicalcorps.org 

Candidates MUST state the position and location they are applying for as the subject of their email, application letter and curriculum vitae should be in a single Microsoft Word Document, otherwise applications will not be considered.

DUE DATE: 26 August, 2017