Administrative Manager at Solidarites International | Naijahotjobs - Jobs in Nigeria

Administrative Manager at Solidarites International

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Administrative Manager at Solidarites International
Solidarites International (SI) is a French humanitarian organization which provides aid and assistance to victims of war or natural disaster. For over 38 years the association has focused on meeting three vital needs – water, food and shelter. Currently present in Nigeria since 2016, SI carries out emergency / post-emergency programs in WASH sector in North East region.

We are recruiting to fill the position below:

 

Job Title: Administrative Manager
Location: Maiduguri Base, Borno

Goal / Purpose

  • Under the supervision of the Fin/HR coordinator, the administrator carries out administrative, accounting and financial management of his/her base, in compliance with donor and SOLIDARITES International
  • He/she supervises accounting operations and cash management, and carries out budget follow up in conjunction with the program managers.
  • He/she is also one of those charged with ensuring that Solidarités International’s Human Resources policy is properly implemented at the base.
  • He supports monitors and trains the members of his administrative team.

Main Tasks
Administrative Management of Personnel:

  • Assist in welcoming and integrating new personnel, ensure they receive administrative briefing
  • Supervise the collection of elements needed to establish wages and monitor their proper implementation
  • Calculate taxes, complete returns and make statements and payments to the necessary organizations
  • Assist in defining and applying Solidarités International’s salary and social policies
  • Evaluate risks linked to changes in compensation and social policies
  • Oversee the setting up of legal representation and consultation bodies for personnel at his / her base, and assist in conflict management and resolution
  • Supervise the archiving, handling and security of Solidarités International personnel files
  • Draft employment contracts for employees at his/her base, and ensure that they are adhered to
  • Ensure that performance reviews are carried out according to defined procedure, and monitor the professional development of personnel Centralise training requests from teams and set up a training plan
  • Assist in ordering and determining disciplinary measures
  • Apply the formalities provided for sanctions and for termination or breach of contract
  • Conduct meetings and communication with personnel
  • Track the cost of living
  • Update the mission organization chart
  • Assist in welcoming and integrating new personnel, ensure they receive administrative briefing
  • Supervise the administrative management of personnel recruitment and hiring at his/her base

Team Management:

  • Plan and direct the activities of the administrative team
  • Lead meetings for the administrative team
  • Define the needs of administrative personnel at his/her base, and recruit according to the resources allocated
  • Train, support and evaluate the administrative team at his/her assignment base.

Cash-flow / Bookkeeping:

  • Maintain account keeping at his/her base, monitor cash balances
  • Maintain bank books for his/her base and keep the safe
  • Manage transfers and monitor the security of funds
  • Formulate cash-flow forecasts with the logistics officer and the program managers
  • Supervise the upkeep and security of safes and cash-boxes
  • Ensure accounting archiving (both digital & hard copy) according to SI accounting procedure.
  • Prepare and supervise the monthly closing, review and integration of the accounting for his/her base
  • Verify the accounting files before they are sent to coordination
  • Manage his/her base’s cash-flow and ensure that banks and cash boxes are well supplied

Budgetary / Financial Monitoring:

  • Monitor functioning costs at his/her assignment base
  • Oversee adherence to donor administrative procedures
  • Propose solutions if necessary
  • Administrative management of the mission:
  • Assist in selecting Solidarités International premises
  • Ensure administrative monitoring of insurance locations, claims and contracts
  • Verify and validate all contracts drafted at the base.
  • Aid the administrative coordinator in formulating financial reports and carrying out audits
  • Assist in formulating budgets for new projects
  • Update allocation boards for his/her base
  • Update and analyze Monthly budget follow up in conjunction with logistic and program teams
  • Make connections between budgetary consumption and activity progress

Reporting / Communication:

  • Supervise the sending of administrative files to coordination
  • Ensure administrative and financial reports are made to the coordination according to the Solidarités administrative calendar
  • Establish and maintain relationships with local and regional administrative authorities, monitor regulations in force
  • Take part in meetings relating to administrative aspects, represent Solidarités International on request and/or by order.

Profile

  • Professional experience: 3 years of experience in similar position (NGO/Private or Public sector) and 2 years of progressive experience in an INGO
  • Training / Education: B.Sc. in Finance, Economics, Business Administration or related Degrees
  • Languages: English compulsory (Hausa / Kanuri – Added Advantage)
  • Admin related skills: good knowledge of the project cycle, budget follow-up, recruitment, payroll, etc.
  • IT skills: Good knowledge of Office software: Saga, Homere, Excel, Word, Outlook, Power Point.
  • Personal qualities: rigorous, organized, able to manage important workload, good learning capacity, good communication, reactive, team spirit, good written and analyses capacities, resistance to stress.

 

 

 

How to Apply
Interested and qualified candidates should:
Click here to apply

Application Instruction

  • Clicking on the link above and select “Administrative Manager – Maiduguri”
  • Fill the form and attach your CV. The CV attached must be named with your name and surname.

Note: As position is required as soon as possible, Solidarites International reserves the right to select a candidate and finalize the recruitment before the final date

 

Application Deadline  9th August, 2020.

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